Calendar view

View your project's calendar to keep track of important deadlines and milestones happening within that project. You can also use team calendars for a greater overview and you can adjust the start day of your calendar from your display settings.

project calendar

From the project, click the Calendar tab in the header.

Only tasks and subtasks with due dates that are associated with the project will show on the project calendar view. Subtasks will need to be manually added to the project to appear on its calendar view.

Week view

Project calendar week view makes it easier to create and set up work, allowing you to focus on 5-7 days at a time rather than the whole month with the option to show weekends.

To view your calendar in week view:

  1. Click Month view in the calendar header. 
  2. Choose Week view from the drop-down menu.
  3. Once week view has been selected, click on the Week view button again for toggle option. These include Show weekends and Show multi-day tasks.

Complete tasks

task complete

To complete a task hover over the task's name and click the checkmark icon.

Create tasks in calendar view

To create a task in a calendar, click the empty space on a given date, enter the task name and hit Enter. You can now also create tasks in the Calendar week view by clicking on the + Add task button.

Inline task creation

Once the task has been created, you can click on it directly to access the task's details.

task details

From here you can:

  1. Add an assignee
  2. Fill out the fields
  3. Add a description
  4. Add a subtask

Then, click away from the pop up or click the X on the top right to finish.

To add a task using the + Add task button

  1. You can find the + Add task button at the top left of your project’s calendar view and also at the bottom of each day in week view.
  2. Click the + Add task button to add a new task.
  3. Add your task name in the box that pops up.
  4. Click on the task to open the task details pane and add further details to your task as mentioned above.

Setting colors on your project calendar

The best way to set colors on project calendar is to create custom fields and set colors for each field. Then, when you set a custom field value on tasks, that color can be viewed on your calendar. 

calendar colors

To set colors on your project's calendar, click on the Color icon, and select an option from the drop-down menu.

You can choose Asana Default, which pulls from other colors you have set in Asana, or you can set your color logic based on custom fields. Once you’ve chosen which custom field you’d like to use, you can save that view for everyone, so your entire team will see the same color logic when they view the project calendar.

Calendar options

You have an array of different options directly within the project calendar view.

calendar options (1).png

From the project calendar view, you can:

  1. Return to today's date
  2. Select a date range
  3. Filter tasks
  4. Hide and show weekends
  5. Apply color to your calendar
  6. View more actions
  7. Access the customize menu
  8. Expand and collapse busy days

Saving a calendar view

Calendar saved views.png

  1. To save Calendar as your default project view, click the three dot icon next to the Calendar tab and click Set as default.
  2. You can filter tasks and save this layout. Click Save view to save the view for everyone, or +Save as a new tab.

Clicking Save view will save this project view for everyone you're collaborating with.

Read more about saved views.

Change due date using drag and drop

drag & drop

Click and hold the task on your calendar view and move it to the new due date.

Subtask count

You can also view the amount of subtasks on a particular task directly from your calendar view.

ubtask count

The subtask count will appear next to the task name on calendar view.

My tasks 7 day calendar view

As well as projects your My tasks also has a calendar view. View your My tasks calendar to keep track of your own deadlines and upcoming tasks. Using the 7 day calendar view you can reorder tasks due each day, to keep your highest priority tasks at the top.

my tasks calendar view

In My task 7 Day calendar view you can:

  • Click into Week view to toggle multi-day tasks on and off to prevent long running tasks cluttering up your weekly planning. Here you can also order your calendar by Week viewMonth view, and show or hide weekends.
  • You can also organize your calendar view to show all tasks, incomplete tasks or completed tasks by clicking on the Task button on your toolbar.
  • By dragging and dropping tasks you can reorder tasks due each day to keep your highest priority tasks at the top.
  • Click the Unscheduled button to bring up unscheduled tasks (tasks that have no due date). This also allows you to access a mini calendar so you can jump quickly to specific dates. You can drag tasks out of the Unscheduled sidebar into the week view to schedule tasks for specific days.

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