List view

Asana provides a variety of ways to sort and filter your tasks.Some people like to set the order manually, while others want tasks to be automatically sorted by a characteristic like due date or assignee.

Reorder tasks in a project

drag and drop tasks in list

Drag and drop tasks

Hover over the task's name, left click and hold the grid icon, then drag the task up or down the list.

You can also use keyboard shortcuts to move tasks up or down the list. Just select a task and hold command (Mac) or control (Windows) and the up or down arrows on your keyboard.

Project toolbar

Use your project toolbar to adjust your project view. 

Incomplete, Completed, All tasks

Show only incomplete, completed or all tasks.

header

From your project's list view:

  1. Click the toggle icon
  2. Choose IncompleteCompleted or All tasks

Filter or sort your tasks

Customize your list view layout

Click Filter in the project toolbar to customize the project's list view. Use the suggested quick filters, or click + Add filter for more options, including the ability to filter by custom field.

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Click Sort to organize how tasks are displayed. Choose to sort by due date, alphabetically, or even by custom field value.
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Click Save view on the right side of the project toolbar to save your preferred project layout. Use the drop down menu for options to save the view as a new tab if preferred.

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Saving a layout as default

You can save your preferred view as default so that this view will open automatically every time the project is viewed. Once you've found the best view for your project, you can save it as the default view. This ensures that anyone viewing the project will view it in the default view, however filter and sort options will not be saved unless you click on Save view as shown above.

To save a layout as default:

how to save a preferred project view as default.png

  1. Click on the three dot icon beside your chosen project view
  2. Click Set as default

Group by

Group by makes the project view more flexible and also helps the set up of saved views which align with your unique needs. Being able to group tasks by specific fields is a valuable way to visualize and plan work. 

groupby.png

  1. Click Group by in the project toolbar
  2. Select which field you would like to Group by 

As well as being able to group by sections, assignee, due date, custom fields (including date fields) etc., you can also click on the three dot icon and select Show empty groups to see date groups where there are no tasks.

Multi-filter

The Incomplete / Complete / All tasks button is now combined with the Filter button.

The Filter button now opens a new menu which allows you to implement multiple filters at once. There are also 3 quick filter options which are applied immediately when chosen: Incomplete tasks + assigned to meAll incomplete tasksAll completed tasks.

multi-filter
  1. You can now use multiple filters at once
  2. There are 3 quick filters to choose from

Multi-sort

The Sort button now supports multiple sort options at once. When a sort is applied, the Sort button will turn blue in the same way as the Filter button does when a filter is applied.

multi-sort

In this example, the tasks in the list view are sorted by both Last modified on and Assignee

Reverse sort

You can now choose the direction that you want to sort tasks, either ascending or descending.

Reverse sort 1

Quickly sort tasks by clicking the column header in list view.

Reverse sort 2

Click again to reverse the sort direction.

Adding a collaborators field in list view

You can now add a collaborators field in list view. This field allows you to add and remove collaborators directly from your list view, without having to open the task details pane. This is an optional field and can be toggled on and off by clicking on the Hide button as shown in the gif below.
Add collaborator field.gif

Metadata fields

Metadata fields are available in projects in list view. Metadata fields contain information about their respective tasks. This metadata can be used to build effective workflows to track work in your projects, and it’s also possible to sort and filter tasks by metadata fields.

metadatafields.png

Metadata fields allow you to view the following information about tasks:

# Metadata field Information displayed
1 Created on The date the task was created.
2 Created by The user who created the task. The field remains blank for tasks created by Asana through form submissions. For recurring tasks, the user who completes the previous instance of a task will display as the creator of the new instance.
3 Completed on The date the task was completed.
4 Last modified on The date the most recent modification was made, such as reassigning a task, changing custom field values, commenting on the task, or editing the description.

 

Want to learn more? Check out all the features of Asana project views.

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