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Planning with Asana calendar

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What’s on your calendar for today? This week? This month? Calendar view helps teams schedule tasks, identify conflicts, and stay on track with deadlines through an intuitive drag-and-drop interface.

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Accessing calendar view

  1. Open any project in Asana
  2. Click the Calendar tab
  3. Your tasks will now display on a visual calendar, organized by their due dates

If you can't see the calendar tab, then click the + button next to the last tab and select Calendar.

Calendar view

There are a few different calendar views in Asana. You can see your personal task list and projects on a calendar. Next time a teammate asks if you have the bandwidth, double check your calendar in My Tasks. Calendar is also visible in our mobile app, so you can quickly review or reschedule work when you’re away from your desk.

Note iconNote

For planning projects on a deadline, try timeline instead. It will help you manage dependencies, have a solid schedule before you start, and keep your team on track as work changes.

Drag-and-drop scheduling

You can easily reschedule tasks by clicking and holding a task, then dragging it to a new date. When you drop the task on a new date, Asana automatically updates the due date in the task details.

This visual approach makes it easy to spot scheduling conflicts and balance your team's workload across different time periods.

Drag and drop tasks on calendar view

  • If a particular day looks crowded, you can move due dates by dragging and dropping the tasks to a new date.
  • If you prefer to see all your tasks in calendar view, set it as your default view.
  • Create new tasks by double clicking on the due date you want. Or mark tasks complete by hovering over them on their due date and clicking on the check mark that appears.
  • Use calendar view for projects like editorial calendars to easily see where you have content gaps or events and sprint planning projects to make sure deadlines are reasonably spaced out.
  • Use calendar filtering to sort by custom fields in any project to spot top priorities quickly, content types, approval status (or whatever you have custom fields for).
  • Use start and due dates for tasks to see the time you’ll be working on them. Knowing when to start is just as important as when to finish.

Flexible date range options

Calendar view offers multiple viewing options to match your planning needs:

  • Week view: See tasks organized by day with color-coded lists
  • Month view: Perfect for long-term planning and milestone tracking

Color-coded organization

Tasks appear in different colors based on their custom field values, making it easy to distinguish between different types of work at a glance.

When to use Calendar vs. Timeline

Timeline and calendar view give you different insights and should be used for different purposes. They’re both project views, so you can always toggle between them, but here’s what to consider:

ConsiderView timeline if...View calendar if…
DeadlineYour project has an end dateYour project is ongoing
WorkflowYour project has dependencies and work happens in a certain orderTasks are more independent of each other
ScheduleYou want to create a project’s schedule and see progress towards itYou want to get a glimpse of work happening this week or month
AudienceYou want to share the plan with executives, other teams, stakeholders on the projectYou’re looking at your own schedule in My tasks, or your team’s overall schedule

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How to Plan with Calendar View | Asana Help Center