CAPABILITIES
Company Type
Topics
- All Asana features
- Set up your ideal workspace
- You’ve been invited to Asana; now what?
- Top features to discover
- Getting started with Asana’s mobile app
- Navigating Asana
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- Connect your tools with Asana
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- Top Asana integrations
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- How to invite team members to Asana
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- Reporting with dashboards
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- Customize your projects and portfolios
- Planning with Asana calendar
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- Make the most of your Asana trial
- How to cancel your Asana trial
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- Add movement to your workflow
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- Building cross-functional workflows in Asana
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- How to export all time entry data from Asana as CSV via API
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- PagerDuty rules integration
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- HubSpot rules integration
- Bundle management and permissions
- Bundles FAQ
- Reference custom fields
- Workflow builder
- Rules integrations and widgets
- Management dashboard for project templates
- ID custom fields
- Applying bundles to projects
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- Get started with Asana Goals
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- Weighted goals
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- Asana Goals FAQ
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- Email tasks to Asana
- Rules in My tasks
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- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Proofing
- Save time in Asana
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- Understanding tasks
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- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
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- Timeline
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- Import data from other tools to projects in Asana
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- Critical path on timeline
- Project owner and members
- Gantt view FAQ
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- Project importing and exporting
- Preparing data for CSV import
- Teamless projects
- Notes view
- Project customization and views
- Project permissions
- Individual project permissions
- Team permissions
- Private custom fields
- Edit restriction on custom field values
- Project privacy settings
- Asana custom field permissions
- Team content permissions for team admins
- Viewer project access level
- Project admin access level
- Domain-wide admin controls
- Read-only links
- Permissions overview
- Editor access level
- Custom field access levels
- Sharing and limiting access to teams
- Team sharing
- Task permissions
- Forms access permissions
- Asana for Agile and Scrum
- Project intake
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- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Pipelines
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- Create Smart workflows with AI Studio
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- Connect your Smart workflow with the right data sources
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- An admin's guide to AI Studio
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- Managing password settings in the admin console
- IP allowlisting in Asana
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Asana IP address ranges and hostnames
- Data Residency for Asana
- Multi-org deployment
- Setting up Asana roles in Microsoft Entra ID with SCIM
- How to access the admin console
- Admin and super admin roles in Asana
- Manage approved workspaces
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- Managing an organization
- Managing organization settings
- Managing teams through the admin console
- Managing people in organizations
- Understanding workspaces
- Workspaces and organizations FAQ
- Managing members in an organization
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- Managing workspaces
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- A guide to divisions in Asana
- License assignment in divisions
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- Divisions
- Learn about Asana Premium features
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- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
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- Asana subscriptions and pricing
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- Deprecation of integrations
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- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
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- Upcoming discontinuation of personal projects spaces
- Navigation and display
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
Editor access level
In This Article
The Editor permission level within projects allows project members to add and update content, but will restrict them from modifying the project’s structure.
Editors will be able to add tasks and update task descriptions, but will not be able to delete a project or make it public.
Only project admins have the ability to modify a project’s structure. You can view each user's permission level by clicking the Share button within the project.
To update project permissions:
- Click the Share button on the top right of your project .
- Click the drop-down arrow next to each member’s name and update their permission level to Project admin, Editor or Commenter.
Note
Users who previously had Can edit access are now Project admin. This ensures everyone has the same access as they did previous to this update. We recommend updating permission levels to reflect the right permissions for each project.
To restrict editors from changing project workflows (custom fields, rules, etc.):
- Click the dropdown arrow next to the project name.
- Navigate to Review project permissions.
- Select Only project admins and click Save.
This means that editors will not see the customize menu when they navigate to the project and will be unable to add, modify, or delete custom fields, rules, forms, apps, task templates, or workflows.
You must be a project admin to access the Review project permissions option.
What restrictions apply to project editors?
Editors are restricted from changing the following project details:
- Project name
- Home team
- Owner
- Due date
- Archiving or deleting projects
- Changing project overview
- Adding roles on the overview page
- Creating a project brief
- Changing project icon and color for everyone
Access restrictions:
- Changing project privacy
- Adding members as admins or upgrading other members to admins
- Creating read-only links
Process restrictions - Editors are unable to “customize” the project if a project admin has restricted this. If restricted, editors are unable to add / edit / remove:
- Custom fields
- Rules
- Forms
- Task templates
- Apps
Editor access FAQ
What is the default permission level for new projects?
Editor will be the default permission level for new projects. The creator of the project will be an admin but when the project is shared or others join it, those members will be editors.
I can’t use this feature because the options to update permissions are disabled.
You can change the default project permissions in order to use this feature. Learn how to do that here.
Can there be multiple admins per project?
Yes, there is no limit to the number of admins per project.
