Managing organization settings

The Settings tab in the admin console allows admins and super admins to control your organization's domain settings, announcements, and company profile. In this article, you'll learn what you can do from the settings tab.

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Manage time periods

Asana sets up a default fiscal year for all organizations, and new goals will immediately have time periods attached. These time periods help you to align Asana with your fiscal year, and can be used for company and team goals. The default annual start date is January 1, but you can use your admin console to change this.

time periods

From your admin console, click into the Settings tab and then Time periods. From there, select the time period to match your organization's annual operating rhythm and choose when you want this time period change to begin. Time periods are organization-wide and you will need to be an organization-wide admin to update these time periods.

Only organization and workspace admins can update time periods through the admin console, all other admins will need to contact support to update time periods.

Individual users can also manually add time periods to existing goals. When admins make changes to their fiscal year, those changes are reflected and applied across all goals where there is no custom due date, or is different from the time period date range.

Security contact email

Super admins for paid organizations have the ability to add a security contact e-mail in their admin consoles to receive security updates from Asana. This feature allows Asana to know where to send important communications.

Super admins for paid divisions can access this feature by contacting our support team.

Navigate to the admin console, then click Settings, click Security contact email, and enter the email address you would like Asana to send communications to regarding security.

Admin controls for artificial intelligence features

Asana AI features use artificial intelligence (AI) to sort, filter, categorize, or otherwise analyze data and/or content to help users in your organization optimize their work.

To learn more about what data is used and which AI-powered features can be administered by admin controls, please refer to this Help Center article.

Optimize with Asana AI

Customers can choose to enable Asana AI features for their organization. If Asana AI features are not enabled:

  • The users in the organization will not have access to the AI features.
  • The organization's data will not be processed to power these features.

Enabling and disabling Asana AI features

Super admins can enable or disable Asana AI features as follows:

Optimizing AI.png
  • Click your profile picture in Asana and navigate to the Admin console
  • Click the Settings tab
  • Under Domain settings select Optimize with Asana AI

From this window you can choose to enable or disable Asana AI for your entire organization/domain by checking or unchecking the appropriate box.

If you are an admin of an organization that does not have any super admins, you can disable these features, but cannot enable them again. To enable them, you will need to complete the super admin verification process or contact the Support team. A warning banner will be displayed in-product before an admin makes this change.

To learn more about how Asana processes your information, see Asana’s Privacy Statement.

Learn more about Asana AI.

Domain export

Super admins can request an export of all the data in your organization as a JSON file. Please note that domain export feature is only available on Asana Enterprise+ tier, as well as legacy tier Legacy Enterprise.

export

To request a full export of your organization:

  1. Click your profile photo from the top bar and select Admin console
  2. Navigate to the Settings tab
  3. Select Domain export

Learn more about a full export of an organization.

Super admins can choose to export only text, or export text and attachments.

attachments
 

Certain attachment types including video transcriptions, cover photos for forms, and user profile pictures are not currently included in the attachment export. If you require data that you aren't able to export, please contact us.

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