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Introduction to Asana AI Studio
AI Studio is available on Starter, Advanced, Enterprise, and Enterprise+ plans. Visit asana.com/ai to learn more about the launch of Asana AI Studio.
Note
Starting in June 2025, AI Studio Basic is automatically provisioned in paid domains using Asana AI, eliminating the need for customers to enable individual AI Studio builders.
Asana AI Studio is a no-code builder where you can build Smart workflows to pass off your teams’ busywork, and deploy them where your teams work. To build and deploy AI-powered workflows confidently, start with the AI Studio Foundations skill badge in the Asana Academy. You’ll learn how to write effective prompts, plan Smart workflows, and troubleshoot common issues.
With Smart workflows, you can achieve outcomes like:
- Automating repetitive tasks to increase strategic work
- Improving reporting quality
- Increasing the speed of decision making
- Embedding AI into your existing work processes
Smart workflows are rule-based automations that use AI to analyze and process work based on natural language user instructions. AI Studio provides a no-code interface to set them up in minutes, combining the power of large language models (LLMs) and Asana’s rules engine. Smart workflows created in AI Studio can then be published for use across your organization.
Related articles
- Create Smart workflows with AI Studio
- Writing instructions in AI Studio
- AI Studio FAQ
- AI Studio add-on and pricing
- Asana AI FAQ
AI Studio use cases and capabilities
AI Studio supports a wide range of use cases across different teams. The examples below highlight how Marketing, Operations, and IT teams are using AI Studio today, along with the core capabilities that make these workflows possible. These use cases and capabilities are based on customer examples and best practices, and will continue to expand as AI Studio evolves.
Top use cases by team
Examples include campaign management, project intake, compliance and risk management, ticketing, and sprint management.
Top capabilities
Capabilities such as auto discovery, document analysis, and goal alignment help teams streamline work, improve accuracy, and stay aligned with business goals.
How AI Studio works
Think of AI Studio as a no-code builder for making intelligent rules within Asana. These rules serve as the building blocks for workflows. By combining these rules, you can construct Smart workflows.
Creating a Smart workflow is a simple and intuitive process, very similar to the Asana rule builder, which relies on triggers, conditions, and actions.
What’s different about AI Studio is that you can provide instructions to Asana AI, in natural language and via reference materials. These instructions make it possible to handle situations that require more complex logic than conventional rules. For example, instead of writing a rule that checks the value of a custom field from a preset list in order to route a task to the correct person, you can ask Asana AI to evaluate the task based on a document of best practices and decide on the right next step. See Writing instructions in AI Studio for more on crafting well-written instructions.
Learn how users are leveraging AI Studio in the Asana Community Forum.
AI Studio Basic is automatically provisioned on paid plans using Asana AI
AI Studio Basic is now part of the core Asana AI experience for all paid plans. All users in the domain can see and use AI Studio, and consume Basic credits. Admins can view AI Studio Basic credit usage in the admin console. For more information on AI Studio Basic credit limits, see our article on AI Studio pricing.
Customers who purchase AI Studio Pro can decide which members they want to consume their Pro credits and add them to the list of builders. All other users in their domain can continue to use AI Studio Basic
How to enable or disable AI Studio in your domain
AI Studio can be enabled for both organizations and divisions. However, please note that there are some differences in how access is managed. Follow the steps below, with specific notes for organizations and divisions where applicable.
Prerequisites for enabling AI Studio
- Ensure that Asana AI features are switched on for your organization. For detailed instructions, see our guide on enabling Asana AI features. Once Asana AI features are switched on, it's possible to enable AI Studio.
- AI Studio is available for Starter, Advanced, Enterprise, and Enterprise+ customers.
See Enabling and disabling Asana AI features for detailed instructions. Note that it is not possible to use AI Studio without first enabling Asana AI.
How to create Smart workflows
For information on creating smart workflows, read Create smart workflows with AI Studio. The article contains detailed steps to set up AI instructions, conditions, and actions.
Take the Asana Academy course
You can take the Building Smart workflows with AI Studio course on the Asana Academy to learn more about creating Smart workflows.
Responsible use for maximizing impact
To get the most out of the customizations available in AI Studio, it's important to use them safely and responsibly. We encourage our customers to consider the potential impact of their workflows, including by familiarizing themselves with industry standard usage policies set by our AI partners (see OpenAI and Anthropic).
Remember: Asana’s customers are responsible for the workflows they design. The goal is to enhance human creativity and problem-solving, not replace human judgment or ethics. By following these principles, you will likely achieve better, more meaningful results from your AI interactions while maintaining ethical standards. The key to success is experimentation, iteration, and testing. Don't be afraid to try new approaches and refine your prompts based on results.