CAPABILITIES
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Smart status
Smart status is available on Asana Starter, Advanced, Enterprise, and Enterprise+ tiers.
Save time by using Asana AI to draft status updates to help identify blind spots, open questions, roadblocks, and an efficient path towards your goals. You can use smart status to draft status updates for projects, portfolios, and goals.
Related articles:
- Get started with Asana AI
- Smart rule creator
- Smart chat
- Smart summaries
- Smart fields
- Smart editor
- Smart goals
- Smart projects
- Asana AI FAQ
Smart status for projects
- Navigate to your project Overview tab and choose the current status of your project on the right hand side to begin drafting a new status update.
- Click the Draft with AI button to draft a status update using Asana AI.
- Select the project status and choose the dates in which you’d like to include insights.
- Click + Add guidance to add any instructions or content you'd like Asana AI to include.
Once a draft is generated, you can choose to Discard, or Edit the draft. Once you've edited the draft to your liking, you can post the status by clicking Post in the top right corner.
You can view the status update at any time via the Overview tab.
You can also draft a status update using Asana AI in any project view from the drop-down menu next to the project name.
Smart status for portfolios
Smart status on portfolios is available on Asana Advanced, Enterprise, and Enterprise+ tiers. Information on usage can be found here.
To create a status update with Asana AI for portfolios, click Set status and select Draft update with AI.
You can then choose the projects from the portfolio that you want to focus on for the status update and click + Add guidance to add further instructions.
Smart status for goals
Smart status on goals is available on Asana Advanced, Enterprise, and Enterprise+ tiers. Information on usage can be found here.
To create a status update with Asana AI for goals, navigate to the goal’s details page, click the three dot icon, and click Draft update with AI.
You can then choose the sub-goals, portfolios, and projects that you want to focus on for the status update and click + Add guidance to add further instructions.
Adding guidance to smart status
You can provide guidance to Asana AI to structure your status update in a specific way.
- Format the section names as a header to specify a status update structure.
- All other input will be interpreted as instructions for Asana AI to follow or content to include.
If instructions are not provided, Asana AI will use the previous status update structure (if one exists) or a default structure.
Example 1: Giving instructions - “Bullet out current known or potential blockers that you foresee. Consider calling out where you might need help”.
Example 2: Specifying structure, format the titles as headings in this case - “Initiatives this work supports, Current Blockers, Next Steps”.
Once everything is added, click Draft update. Wait for Asana AI to analyze your project, portfolio, or goal and draft a status update. You will be notified once the update is complete.
Once a draft is generated, you can choose to:
- Discard the draft by click the X or back button
- Edit the draft
Clicking Edit draft will insert the draft into the editor.
Once you’ve inserted your status update, you can review and make changes to the AI-generated status update in the editor and then click Post in the top right corner.
