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Tags

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Tags allow you to give tasks additional context or to group similar tasks for easy viewing. You might use a tag to track the state of a task or to categorize them. Tags on a given task will appear under projects.

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Click the tag's name to view a full list of tasks associated with that tag.

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To add a tag to a task:

  1. Click the three dot icon
  2. Select Add tags
  3. Select an existing tag or create a new one
Note iconNote

Press Tab+T to focus on the tag field.

To remove a tag from a task, simply hover over the tag's name and click the X icon.

Rename or delete tags

Click the tag's name, and you will navigate to another page with a list of tasks associated with the tag.

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To rename or delete a tag:

  1. Click the drop-down arrow
  2. Select Rename Tag to rename
  3. Select Delete Tag to delete
Note iconNote

Once a tag is deleted, all tag followers will get an email notification about the deletion with the tag ID. If it was deleted by mistake, anyone can contact us with the ID to have the tag restored.

Tag permissions

  • Tags associated with a private task will be searchable by the assignee and collaborators of that task.
  • Tags associated with tasks within a project that is private to members will be searchable by the members of that project.
  • All tags will be searchable via the API.

Using tags vs. Custom fields

Custom fields are available on Asana Starter, Advanced, Enterprise, and Enterprise+ tiers, as well as legacy tiers Premium, Business, and Legacy Enterprise.

Tags and custom fields allow you to categorize, filter, and denote information in Asana. We strongly advocate for custom fields for standard use across an organization because they are more visible and robust, while tags are more informal. Here are some scenarios to help you decide:

Use custom fields if you:

  • Want to add certain data to all the tasks in a project
  • Have standard information you need to track on tasks across projects (e.g., priority level, time costing, work stage)
  • Want to make sure your teammates fill out certain information for each task in a project
  • Need to sort or search by specific data fields

Use tags if you:

  • Need ad-hoc tagging, you have unlimited options, or aren't quite sure what needs to be tagged at the time of creation
  • Need to see the tag from My tasks
  • Only need to mark a few tasks within a project
  • Want to mark template tasks

Frequently asked questions

What are tags in Asana?

Tags let you add context to tasks or group similar tasks together, making it easier to track task states or categorize work.

When should I use tags instead of custom fields?

Use tags for flexible, ad-hoc categorization when you're not sure what needs to be tagged, and use custom fields when you need to track standard information across all tasks in a project.

Who can search for tags on private tasks?

Only the assignee and collaborators of a private task can search for tags associated with that task.

What happens when I delete a tag in Asana?

Tag followers receive an email notification with the tag ID, and Asana support can restore the tag if it was deleted by mistake.

 

Learn the basics of task management in our Getting started with Asana webinar. Register now

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How to use and manage tags | Asana Help Center