CAPABILITIES
Company Type
Topics
- All Asana features
- Set up your ideal workspace
- You’ve been invited to Asana; now what?
- How Asana works
- Top features to discover
- Getting started with Asana’s mobile app
- Navigating Asana
- Create projects in Asana
- How to use Asana help resources
- Asana desktop app
- Different types of tasks
- New navigation in Asana
- Quick-start guide to Asana
- Collaborating in Asana
- Create tasks in Asana
- Structure your projects clearly
- Stay informed with your Asana Inbox
- Manage and prioritize your tasks
- Comments, messages, and status updates
- Automate and scale your work with the Customize menu
- Assign tasks to teammates
- Powerful Asana features for work management
- Find work fast with search
- Create projects quickly with templates
- Maximize productivity with My tasks
- Connect your tools with Asana
- Plan and execute projects with a deadline
- Top Asana integrations
- Share project updates
- Monitor initiatives and track work with portfolios and dashboards
- How to invite team members to Asana
- Setting and tracking progress towards goals
- Asana for team leads
- How to choose the right project blueprint for your work
- Reporting with dashboards
- Reporting with workload
- Customize your projects and portfolios
- Planning with Asana calendar
- Tracking project progress
- Make the most of your Asana trial
- How to cancel your Asana trial
- My trial has ended, what happens to my tasks, rules, and workflows?
- How to add payment details to a trial
- Purchasing a subscription after a trial
- Turn your trial into a paid plan
- Set goals during your Asana trial
- Invite others during your trial
- How to sign up for a free Asana trial
- What is a workflow?
- Add movement to your workflow
- Multi-home tasks to avoid information silos
- Assign work automatically with custom fields
- Building cross-functional workflows in Asana
- Moving your everyday workflows to Asana
- Schedule tasks based on priority
- Build the foundation of your workflow
- Automate how work moves through stages
- Request a task review with a simple automation
- Use dependencies to kick work off at the right time
- Control how tasks are added to projects
- How to export all time entry data from Asana as CSV via API
- Formula custom fields
- Bundles
- Task Templates
- Custom fields
- Task dependencies
- Approvals
- Conditions and branching in rules
- Dependency types
- Auto-shifting dates for dependent tasks
- Time tracking in Asana
- Rules
- Forms
- Rules integrations for cloud storage and file sharing
- Rules integrations for productivity and communication
- Project templates
- Custom field types and limitations
- Rule actions
- Rule permissions
- Variables in rules
- Filtering and sorting custom fields
- Sharing a form
- Manual rule triggers
- Setting dates in rules
- PagerDuty rules integration
- Management dashboard for global fields
- HubSpot rules integration
- Bundle management and permissions
- Bundles FAQ
- Reference custom fields
- Workflow builder
- Rules integrations and widgets
- Management dashboard for project templates
- ID custom fields
- Applying bundles to projects
- Field mapping in forms
- Email communication with form submitters
- Rule triggers
- Rule execution history
- Form customization
- Asana app in Claude
- Migrating time tracking data from Everhour to Asana
- API
- Calendars and Asana
- Slack and Asana
- Zoom meetings in Asana
- GitHub and Asana integration
- Microsoft Teams and Asana integration
- Asana for Outlook add-in
- Zapier and Asana
- Vimeo and Asana
- Power BI integration
- Google Calendar + Asana
- Google Sheets & Asana
- Instagantt + Asana
- How to create a Zoom call notes workflow with AI Studio
- Zoom transcripts for automation and AI Studio
- Zendesk integration
- Asana in Salesforce AppExchange (being deprecated)
- Wufoo and Asana
- Asana and Workplace from Meta
- Jira Data Center FAQ
- Outlook Calendar and Asana
- Tray.io + Asana
- Web forms & Asana
- Splunk + Asana
- Asana app in ChatGPT
- Asana for Adobe Creative Cloud
- Jira Data Center
- Google Forms and Asana
- Compliance management: API and integration support
- Asana for Tableau integration
- Asana for Gmail add-on
- Google and Asana
- Google Smart Chips
- Asana for Jira Cloud FAQ
- Chrome Extension + Asana
- Asana for Jira Cloud
- Salesforce in Asana integration
- Enabling permissions for Asana-built and Microsoft 365 integrations
- ServiceNow & Asana
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Get started with Asana Goals
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Weighted goals
- Goals privacy and sharing
- Viewing and filtering your goals
- Asana Goals FAQ
- Text formatting in Asana
- Task fields
- Email tasks to Asana
- Rules in My tasks
- Task actions
- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Proofing
- Save time in Asana
- Subtasks
- Understanding tasks
- Task comments and attachments
- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
- Custom task types and statuses
- Tags
- Shareable notes in Asana
- Preparing data for CSV import
- Timeline
- Understanding projects
- Calendar view
- Import data from other tools to projects in Asana
- List view
- Managing tasks and dependencies with timeline
- Notes view
- Sections
- Advanced CSV import options
- Project importing and exporting
- Critical path on timeline
- Project owner and members
- Project customization and views
- Gantt view FAQ
- Files view
- Project overview tab
- Board view
- Embedded media project view
- Teamless projects
- Gantt view
- Project permissions
- Individual project permissions
- Team permissions
- Private custom fields
- Edit restriction on custom field values
- Project privacy settings
- Asana custom field permissions
- Team content permissions for team admins
- Viewer project access level
- Project admin access level
- Domain-wide admin controls
- Read-only links
- Forms access permissions
- Permissions overview
- Task permissions
- Editor access level
- Custom field access levels
- Sharing and limiting access to teams
- Team sharing
- Asana for Agile and Scrum
- Project intake
- Asana for team meetings
- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Pipelines
- Plan and manage company goals
- Organizational strategic planning
- Resource planning
- Ideas and brainstorms
- End-of-month close processes for Finance teams
- One-on-ones
- Using Asana to track customer feedback
- Using Asana for project management
- How to use Asana for account tracking
- Event planning with Asana
- Creative production
- Campaign management
- Managing design feedback and critique meetings
- Using Asana for your product roadmap
- Asana for Sales and Account Management teams
- Video production calendar
- How to create a content calendar in Asana
- Marketing strategic planning
- AI add-on beta services
- Get started with AI Teammates
- Understanding access control for AI Teammates
- Asana AI features and admin controls
- Sharing feedback on AI features
- Smart chat
- Smart projects
- Smart editor
- Get started with Asana AI
- Smart summaries
- Asana AI FAQ
- Smart fields
- Smart goals
- Asana AI customization
- Smart import
- Smart rule creator
- Amazon Q index
- Smart status
- Managing your AI Teammates Add-On Licenses
- AI Teammates
- Triggering AI Teammates
- AI Studio credit optimization
- Work smarter with Asana AI
- Create Smart workflows with AI Studio
- Writing instructions in AI Studio
- Connect your Smart workflow with the right data sources
- How to structure a prompt in AI Studio
- AI Studio pre-built AI rules
- AI Studio models
- Words to workflows in AI Studio
- AI Studio FAQ
- AI Studio add-on and pricing
- Troubleshooting in AI Studio
- How the Use AI variable works
- AI Studio - Human in the loop
- AI Studio Plus
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- eDiscovery Resource Center
- Asana Japan Data Center
- HIPAA Compliance
- Asana EU Data Centre
- Asana and Global Trade Compliance
- Privacy and security
- Accounts
- How to access the admin console
- Enterprise Key Management (EKM)
- Mandatory two-factor authentication
- Two-factor authentication
- Multi-org deployment
- Setting up Asana roles in Okta with SCIM
- Service accounts
- Data retention policy
- Access and permissions
- Delete your Asana account
- Asana account email policy
- Multiple accounts and merging
- Setting SAML group mapping for licenses
- SAML group mapping and SCIM interaction
- Compliance management add-on
- FedRAMP Compliance
- SecureAuth for Enterprise Organizations
- Admin and super admin roles in Asana
- Profile field editability controls
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- How to separate Asana accounts
- Admin security controls
- App management and integrations
- Permissions management add-on
- Managing password settings in the admin console
- IP allowlisting in Asana
- Setting up Asana roles in Microsoft Entra ID with SCIM
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Understanding user role permissions
- Asana IP address ranges and hostnames
- Data Residency for Asana
- Manage approved workspaces
- University organizations
- Managing an organization
- Your Asana account
- Managing organization settings
- Managing teams through the admin console
- Managing people in organizations
- Understanding workspaces
- Workspaces and organizations FAQ
- Managing members in an organization
- Division access and management FAQ
- Advanced division management
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- A guide to divisions in Asana
- License assignment in divisions
- Asana Sandboxes
- Membership and collaboration in workspaces
- Changes to automatic payments in India due to RBI regulations
- Adding payment methods for manually invoiced customers
- Payments in MXN and BRL currency
- VAT/GST & Sales Tax
- Payments in CAD and KRW currency
- Upgrading or changing your Asana plan
- Accessing your billing page
- Iceland VAT
- Norway VAT
- Singapore GST
- Switzerland VAT
- New Zealand GST
- Indonesia VAT
- United Kingdom VAT
- South Korea VAT
- South Africa VAT
- EU VAT
- Australia GST
- United States sales tax
- Subscription management and upgrades
- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Payment methods and invoices
- Billing
- Billing settings in the admin console
- Security and billing for divisions
- How to cancel your Asana plan
- Divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Learn about Asana Business features
- Asana for nonprofits
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Asana subscriptions and pricing
- Pricing and purchases
- View only
- Asana Personal Plan details
- Deprecation of integrations
- Troubleshooting browser and connectivity issues
- How do I get support from Asana?
- Navigation and display
- Accidental deletion
- Security and permissions
- Recover deleted tasks, projects, and more
- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
- Asana Certification FAQ
- Upcoming discontinuation of personal projects spaces
Built for the Mission. Ready for the Work.
Asana Gov gives government agencies a foundation to move critical work forward without complex implementation, long training cycles, or expensive rollouts.
Secure, compliant, and mission-ready
Asana Gov provides a dedicated environment designed to meet the rigorous compliance and security requirements of U.S. federal government agencies. It gives teams the flexibility to collaborate while adhering to federal data protection standards.
Security and compliance standards
Asana Gov maintains compliance with or is pursuing the following standards:
- FIPS 140-2 validated encryption
- SOC 2 Type 1 (In progress)
- FedRAMP Moderate ATO (In Process)
- TX-RAMP (Coming soon)
- Security controls aligned with NIST 800-53 Rev. 5 (at the Moderate Baseline)
For full details, visit the Asana Gov Trust Center and FedRAMP Compliance Datasheet
Feature overview
Asana Gov includes most of Asana Enterprise plan features, providing users with the full suite of capabilities to manage work at scale. However, Asana Gov is a distinct solution and environment, purpose built to align with federal security and compliance standards.
Note
View Asana Enterprise+ features.
Administration and access controls
Asana Gov provides default administrative capabilities to ensure centralized access for all users.
System use notification
- Enabled by default for all domains.
- Displayed on the login page for all users accessing Asana Gov.
SAML Single Sign-On (SSO)
- Super admins must configure SAML SSO during setup.
- Ensures a centrally managed authentication experience.
- Supported identity providers: Okta Gov | Entra ID and others.
Two-factor authentication
- Mandatory Two-factor authentication is enforced by default for all Asana Gov domains
- Enforcing two-factor authentication means that Asana will ask for an additional code, in addition to email and password, when authenticating.
- Learn more about Mandatory two-factor authentication
Guest authentication via magic link
- Guest-only users log in to Asana Gov using single-use magic links.
- Links expire in 15 minutes and are single-use only on Asana Gov (the expiry time can be adjusted per customer needs, please submit customer support request).
- Learn more about how magic links operate.
Password policy
- Password controls comply with NIST 800-63B standards. Learn more about Asana password policy.
- Two-factor authentication is required by default for all members and guests.
Security features
Asana Gov gives customers granular control over how they manage, monitor, and protect their data. Core security features include:
- Audit Logs API for visibility into key events
- SAML Single Sign-On (SSO)
- User provisioning via SCIM
- Personal Access Tokens (PATs) for secure integrations
- Role-Based Access Control with custom roles
- Private by default — all projects, teams, portfolios, and goals
- Antivirus scanning for attachments
AI in Asana Gov
AI features are disabled by default in Asana Gov. Super admins may enable or disable AI capabilities through the Admin console at any time.
- AI models are powered by Anthropic and hosted on AWS Bedrock. As a result, customer data stays within Asana’s AWS environment and is not sent directly to external model providers.
- Asana AI features use metadata only (not customer content) to help users optimize workflows.
- No data is shared with sub-processors unless explicitly enabled. Learn more about Asana AI features and admin controls.
Data migration and feature availability
Currently, direct migration between Asana Commercial and Asana Gov is not supported.
Feature availability
As you explore Asana Gov documentation, you will notice some of the features are not available in the Asana Gov environment. The table notes what features you won’t see in Asana Gov. We are working to roadmap the following features and will update the following tables as features become available.
|
Features |
Details |
|
Sandboxes |
Coming soon, FY27 |
|
Multi-Org Deployment |
Coming soon, FY27 |
|
HIPAA compliance |
Coming soon, FY27 |
|
Integrations (For example, integration with Slack, MS team, Service Now) |
Not available at this time. Contact Carahsoft or your Asana sales contact to discuss integrations |
|
Mobile & Desktop app |
Mobile & Desktop app don’t work with Asana Gov at this time, for more information reach out to support team |
|
Enterprise Key Management |
Discuss your encryption requirement with the Asana Sales team. |
Additional resources