CAPABILITIES
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- All Asana features
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- Add movement to your workflow
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- Building cross-functional workflows in Asana
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- How to export all time entry data from Asana as CSV via API
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- PagerDuty rules integration
- Management dashboard for global fields
- HubSpot rules integration
- Bundle management and permissions
- Bundles FAQ
- Reference custom fields
- Workflow builder
- Rules integrations and widgets
- Management dashboard for project templates
- ID custom fields
- Applying bundles to projects
- Field mapping in forms
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- Rule triggers
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- Forms
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- Time tracking in Asana
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- Asana app in Claude
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- Calendars and Asana
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- GitHub and Asana integration
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- Power BI integration
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- How to create a Zoom call notes workflow with AI Studio
- Zoom transcripts for automation and AI Studio
- Zendesk integration
- Asana in Salesforce AppExchange (being deprecated)
- Wufoo and Asana
- Asana and Workplace from Meta
- Jira Data Center FAQ
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- Asana app in ChatGPT
- Asana for Adobe Creative Cloud
- Jira Data Center
- Google Forms and Asana
- Compliance management: API and integration support
- Asana for Gmail add-on
- Google and Asana
- Google Smart Chips
- Asana for Jira Cloud FAQ
- Chrome Extension + Asana
- Salesforce in Asana integration
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- Enabling permissions for Asana-built and Microsoft 365 integrations
- Asana for Tableau integration
- Asana for Jira Cloud
- API
- Slack and Asana
- Asana for Outlook add-in
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Get started with Asana Goals
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Weighted goals
- Goals privacy and sharing
- Viewing and filtering your goals
- Asana Goals FAQ
- Text formatting in Asana
- Task fields
- Email tasks to Asana
- Rules in My tasks
- Task actions
- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Proofing
- Save time in Asana
- Subtasks
- Understanding tasks
- Task comments and attachments
- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
- Custom task types and statuses
- Tags
- Shareable notes in Asana
- Timeline
- Understanding projects
- Calendar view
- Import data from other tools to projects in Asana
- List view
- Managing tasks and dependencies with timeline
- Sections
- Advanced CSV import options
- Critical path on timeline
- Project owner and members
- Gantt view FAQ
- Files view
- Project overview tab
- Board view
- Embedded media project view
- Gantt view
- Project importing and exporting
- Preparing data for CSV import
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- Notes view
- Project customization and views
- Project permissions
- Individual project permissions
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- Private custom fields
- Edit restriction on custom field values
- Project privacy settings
- Asana custom field permissions
- Team content permissions for team admins
- Viewer project access level
- Project admin access level
- Domain-wide admin controls
- Read-only links
- Permissions overview
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- Custom field access levels
- Sharing and limiting access to teams
- Team sharing
- Task permissions
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- Asana for Agile and Scrum
- Project intake
- Asana for team meetings
- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Pipelines
- Plan and manage company goals
- Organizational strategic planning
- Resource planning
- Ideas and brainstorms
- End-of-month close processes for Finance teams
- One-on-ones
- Using Asana to track customer feedback
- Using Asana for project management
- How to use Asana for account tracking
- Event planning with Asana
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- Using Asana for your product roadmap
- Asana for Sales and Account Management teams
- Video production calendar
- How to create a content calendar in Asana
- Marketing strategic planning
- AI add-on beta services
- Get started with AI Teammates
- Asana AI features and admin controls
- Sharing feedback on AI features
- Smart projects
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- Asana AI FAQ
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- Managing your AI Teammates Add-On Licenses
- AI Teammates
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- Get started with Asana AI
- Understanding access control, memories, and approvals for AI Teammates
- AI Studio credit optimization
- Work smarter with Asana AI
- Create Smart workflows with AI Studio
- Writing instructions in AI Studio
- Connect your Smart workflow with the right data sources
- How to structure a prompt in AI Studio
- AI Studio pre-built AI rules
- Words to workflows in AI Studio
- AI Studio FAQ
- Troubleshooting in AI Studio
- How the Use AI variable works
- AI Studio - Human in the loop
- AI Studio Plus
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- AI Studio models
- AI Studio add-on and pricing
- eDiscovery Resource Center
- Asana Japan Data Center
- HIPAA Compliance
- Asana EU Data Centre
- Asana and Global Trade Compliance
- Privacy and security
- Accounts
- Enterprise Key Management (EKM)
- Mandatory two-factor authentication
- Two-factor authentication
- Setting up Asana roles in Okta with SCIM
- Service accounts
- Data retention policy
- Access and permissions
- Delete your Asana account
- Asana account email policy
- Multiple accounts and merging
- Setting SAML group mapping for licenses
- SAML group mapping and SCIM interaction
- Compliance management add-on
- FedRAMP Compliance
- SecureAuth for Enterprise Organizations
- Profile field editability controls
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- How to separate Asana accounts
- Admin security controls
- App management and integrations
- Permissions management add-on
- Managing password settings in the admin console
- IP allowlisting in Asana
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Asana IP address ranges and hostnames
- Data Residency for Asana
- Multi-org deployment
- Setting up Asana roles in Microsoft Entra ID with SCIM
- How to access the admin console
- Admin and super admin roles in Asana
- Manage approved workspaces
- University organizations
- Managing an organization
- Managing organization settings
- Managing teams through the admin console
- Managing people in organizations
- Understanding workspaces
- Workspaces and organizations FAQ
- Managing members in an organization
- Division access and management FAQ
- Advanced division management
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- A guide to divisions in Asana
- License assignment in divisions
- Asana Sandboxes
- Membership and collaboration in workspaces
- Your Asana account
- Changes to automatic payments in India due to RBI regulations
- Adding payment methods for manually invoiced customers
- Payments in MXN and BRL currency
- VAT/GST & Sales Tax
- Payments in CAD and KRW currency
- Upgrading or changing your Asana plan
- Accessing your billing page
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- Subscription management and upgrades
- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Payment methods and invoices
- Billing
- Billing settings in the admin console
- Security and billing for divisions
- How to cancel your Asana plan
- Divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Learn about Asana Business features
- Asana for nonprofits
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Asana Personal Plan details
- Asana subscriptions and pricing
- Pricing and purchases
- View only
- Deprecation of integrations
- Troubleshooting browser and connectivity issues
- Accidental deletion
- Security and permissions
- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
- Asana Certification FAQ
- Upcoming discontinuation of personal projects spaces
- Navigation and display
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
Data retention policy
The data retention policy feature is currently in beta testing, and enabled only for a select group of customers.
The data retention policy targets inactive work data for removal and will result in the deletion of inactive data. Users have the opportunity to recover trashed data within the first 30 days if the data is still needed.
Data types affected
The policy currently covers inactive Asana projects and tasks that are not part of projects in Asana.
Duration for inactivity
A task or project will be eligible for trashing followed by deletion after a specified period of inactivity.
What qualifies as inactive?
- None of the following project activities have occurred:
- Edits to project fields - including updates or edits to name, description, archiving, project team/owner, status updates and messages, etc.,
- Any activity in tasks within the project - see task activities listed below
- Project due date is within retention period
- None of the following task activities has occurred:
- Edits to task fields - including updates or edits to task name, assignee, due date, task dependencies, description, attachments, custom fields, comments, collaborators, likes, etc.,
- Changes to task associations - including updates or edits to project associations, changes in task section, or new subtasks
- Other actions - including task duplicated or untrashed
- Task due date is within retention period
Data deletion
Inactive data will be trashed and then permanently deleted after 30 days if not recovered. The deletion process will run in weekly batches.
Users who will have projects or tasks trashed will receive notifications prior to data being deleted. If users take action in those projects or tasks, those projects or tasks will not be deleted. Users also have the option to restore trashed projects or tasks within 30 days.
User notifications
Impacted users will be notified of any trashed data planned for upcoming deletion on a monthly basis. In order to preserve the data the user must take action against the task or project before it is trashed. After the item is trashed, it can be easily recovered using a hyperlink.
Impacted users will receive an Asana task containing all items planned for deletion. Each item will be hyperlinked in the description. Simply click on the link and select Undelete to restore the trashed item and reset the inactivity.
Please note: The notification will list items to be deleted in the next 30 days. If you wish to reactivate an item, simply take any action (for example; like, comment, etc) on that item. If you revisit the notification task after 30 days, the items will be trashed. In this case, you can click on the link and choose to undelete the item.
Viewing and recovering data
Tasks
Task creators and collaborators can refer to the notification provided or navigate to the search bar and select Deleted tasks and messages in the Saved searches section. You can view and recover trashed tasks from there.
Projects
Project admins and editors can recover trashed projects. A link to recover the trashed project can be found in the description of the monthly Asana task mentioned under User notifications above.
Impacted users will receive an inbox notification once this task has been created and assigned to them. This task contains a list of all items (tasks/projects) to be deleted. Once a project is trashed, you can reference this task to find the project link. Once you click on a task or project link, you will have the option to Undelete or Permanently delete.
Exclusions
Certain data and functionalities such as status updates, messages, portfolios, and goals are currently excluded from the policy.
Note
If you have general questions about Asana or recovering your data, please contact our Support team.
