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Automations integrations for cloud storage and file sharing

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Automations and integrations work together to handle routine tasks and keep work moving across your team’s favorite tools. This article shows how to use automations with Dropbox, Box, and Microsoft OneDrive so attachments reach your cloud storage without manual uploads. For help building an automation, see Automations.

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Dropbox

With automations, teams can automatically upload task attachments to a specific Dropbox folder to streamline sharing, storage, and collaboration. For example, teams can use Asana to work on asset approvals and, following approval, automatically upload the task attachment to a specific Dropbox folder so final assets end up in the right place.

Automations that trigger on a task with more than 10 attachments upload only the 10 most recent. If a file has the same name as one already in the Dropbox folder, it is renamed automatically and still uploads. For best results, avoid special or non-English characters in the folder name.

To add a Dropbox action to an automation:

  1. In your project, click Customize, select Automations, then click + Add and select Start from scratch.
  2. Under What starts this workflow?, select Asana, then choose a trigger. This article uses Task is moved to a section as an example.
  3. Click Add step, then select Apps.
  4. Select Dropbox from the list, or search for it by name.
  5. Click Connect to Dropbox, then click Allow to give Asana access to your files and folders.
  6. When you see the Authorization succeeded message, close the window and return to Asana.
  7. Paste the URL of your Dropbox folder into the URL of folder field.
  8. Click Publish.

Box

Use automations to upload content to Box automatically when certain actions take place in Asana. Teams can save time by setting triggers that transfer attachments from Asana tasks to Box. For example, design teams working on assets can create an automation that uploads the attachment to Box once the task moves to the “Final approved assets” section.

Automations that trigger on a task with more than 10 attachments upload only the 10 most recent. If a file has the same name as one already in the Box folder, the automation returns an error. To fix this, rename the existing file, edit and save the automation, and trigger the upload again.

To add a Box action to an automation:

  1. In your project, click Customize, select Automations, then click + Add and select Start from scratch.
  2. Under What starts this workflow?, select Asana, then choose a trigger. This article uses Task is moved to a section as an example.
  3. Click Add step, then select Apps.
  4. Select Box from the list, or search for it by name.
  5. Click Connect to Box and follow the prompts to give Asana access to your Box account.
  6. Paste the URL of your Box folder into the URL of folder field.
  7. Click Publish.

Microsoft OneDrive

With automations, teams can automatically upload task attachments to a specified OneDrive or SharePoint folder to streamline sharing, storage, and collaboration, while reducing manual work. For example, teams can use Asana to work on asset approvals and, following approval, automatically upload the task attachment to a specified OneDrive folder so final assets end up in the right place.

Automations that trigger on a task with more than 10 attachments upload only the 10 most recent. If a file has the same name as one already in the folder, it replaces the existing file. If you want to keep both, give your files different names.

To add a OneDrive action to an automation:

  1. In your project, click Customize, select Automations, then click + Add and select Start from scratch.
  2. Under What starts this workflow?, select Asana, then choose a trigger. This article uses Task is moved to a section as an example.
  3. Click Add step, then select Apps.
  4. Select OneDrive from the list, or search for it by name.
  5. Click Connect to OneDrive, then sign in with your Microsoft account and approve access.
  6. Copy the URL of your OneDrive or SharePoint folder from your browser and paste it into the OneDrive or SharePoint folder URL field.
  7. Click Publish.
Note iconNote

Please note that an admin needs to grant consent through the API permissions page of the application registration in the Microsoft Entra admin center.

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