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Text formatting in Asana

In This Article

This article details how to use @mentions and text formatting in Asana, and the basics of linking to tasks, projects, and other items. It includes steps for applying rich text formatting to improve clarity and organization in your communications.

@mention

@mentioning allows you to link people, projects, tasks, and messages from any description or comment field in Asana.

Use @mention to link to other tasks, projects, teams, or messages in the description, or to draw a teammate's attention to a comment by linking to their name.

@ mentioning
 

To @mention:

Type @, then start typing the name of a task, project, message, or person.

 

text formatting
 

You can also click on the + button and select one of the options under Mention.

When you @mention someone in a task or conversation, they are automatically added as a collaborator;and receive an inbox notification

Rich text

Use the following keyboard shortcuts to format your text:

ActionMacWindowsMarkdown
Bold⌘BCtrl-B*text*
Underline⌘UCtrl-U__text__
Strikethrough⌘⇧XCtrl⇧X~text~
Italics⌘I Ctrl-I
Monospace⌘⇧MCtrl-Shift-M`text`
• Bulleted Lists⌘⇧8Ctrl-Shift-8* text
1. Numbered Lists⌘⇧7Ctrl-Shift-71. text
Indent your list⌘]Ctrl-]
Outdent your list⌘[Ctrl-[
Hyperlinks⌘KCtrl-K[title](link)

⌘ is the Command/Apple key on macOS, Ctrl is the Control key on Windows.

You can format your text by clicking on the rich text toolbar when entering a task description or commenting on a task.

 

rich text toolbar

 

You can format your task description by highlighting the text you would like to format.

 

highlight text
 
If you're using numbered or bulleted lists, you can increase or decrease the list indent according to your preference.
 
Indent

Drag and drop text in the task description

Click the dots next to the text in the description and then drag and drop the text to the desired position. You can do this with in-line images and media too.

Drag and drop description text and media.gif

In-line images and media

Add in-line images and embed media from places like YouTube and Figma to your task descriptions.

add images

To add images:

  1. Click on the + button
  2. Scroll down and select Image and select the image you want to upload
in line image

You can add text or other elements before and after your image.

add images

To add media:

  1. Click on the + button
  2. Scroll down, click on Media and select one of the options

Then, you'll be prompted to paste the URL of the media you want to embed.

Emojis

Emojis are supported everywhere in Asana. They can be added to project and task titles, descriptions, comments and messages. You can either copy and paste an emoji into the appropriate field, or type the emoji command into the field and the text will automatically convert into its corresponding emoji.

For example, type :smile: into the task description field and it will convert the text into .

Click here to view some great emojis

ASCII emoticons are supported and will automatically convert into emojis.

supported fields

Appreciation stickers

Appreciation stickers are a way to empower users to collaborate on tasks. They're animated and illustrated characterizations that users can add via the emoji-picker. These stickers are a great way to give recognition and kudos to teammates and collaborators.

You can access appreciation stickers through task comment by clicking on the Appreciations icon picker.

access stickers

Show your appreciation and recognition of a task action with a range of animated stickers.

How to hyperlink

Users can communicate with hyperlinks in Asana. You can add a link to a task description through the Insert link button and in task comment through the rich text toolbar. Asana users can link to relevant projects, tasks and documents.

insert link

Head to the task description and click on the Insert link icon.

Add description and URL

After you click on Insert link, a two-line pop up frame will enable you to describe your link in line 1 by adding text and adding your URL in line 2.

add description

Give your link text and add your URL.

Link when you comment

You can add a link via a task comment through the rich text toolbar.

link to comment

To add a link when you comment:

  1. Click the Formatting button
  2. Click the link icon

You can then add text and your URL.

You can use the keyboard shortcut: ⌘-K (Mac) and Ctrl-K (Windows) to link important content to text.

Supported fields

The following fields support @mention, rich text, and emojis:

Paste link shortcut

If a URL is already on your clipboard, and you select a text and type Cmd+V, the selected text will turn into a link.

You can embed links in your task description by typing / and the clicking Embed link. Then paste the link and click Insert.

Toggle monospace formatting

If you select a text and type backtick (`), the text will be formatted as monospace.

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How to use text formatting in Asana | Asana Help Center