CAPABILITIES
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- All Asana features
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- Navigating Asana
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- Structure your projects clearly
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- Create projects quickly with templates
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- Connect your tools with Asana
- How to invite team members to Asana
- Reporting with dashboards
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- Top Asana integrations
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- Plan and execute projects with a deadline
- Customize your projects and portfolios
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- How to sign up for a free Asana trial
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- Set goals during your Asana trial
- Turn your trial into a paid plan
- Invite others during your trial
- Add movement to your workflow
- Multi-home tasks to avoid information silos
- What is a workflow?
- Automate how work moves through stages
- Build the foundation of your workflow
- Assign work automatically with custom fields
- Use dependencies to kick work off at the right time
- Request a task review with a simple automation
- Control how tasks are added to projects
- Building cross-functional workflows in Asana
- Moving your everyday workflows to Asana
- Schedule tasks based on priority
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- Applying bundles to projects
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- Rule actions
- Sharing a form
- Variables in rules
- Rules integrations for productivity and communication
- Setting dates in rules
- Management dashboard for project templates
- Rules integrations and widgets
- Rule execution history
- Rule triggers
- Rules integrations for operations and support
- Bundles FAQ
- Bundle management and permissions
- Management dashboard for global fields
- Rules integrations for sales and services
- Reference custom fields
- Auto-shifting dates for dependent tasks
- Custom field types and limitations
- How to export all time entry data from Asana as CSV via API
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- Microsoft Teams and Asana integration
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- Zoom meetings in Asana
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- Google Sheets & Asana
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- Google Smart Chips
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- Vimeo and Asana
- Chrome Extension + Asana
- Asana for Jira Cloud FAQ
- Jira Data Center
- Zoom transcripts for automation and AI Studio
- How to create a Zoom call notes workflow with AI Studio
- Enabling permissions for Asana-built and Microsoft 365 integrations
- Outlook Calendar and Asana
- Tray.io + Asana
- ServiceNow & Asana
- Wufoo and Asana
- Web forms & Asana
- Zendesk integration
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- Jira Data Center FAQ
- Asana and Workplace from Meta
- Splunk + Asana
- Salesforce in Asana integration
- Asana in Salesforce AppExchange (being deprecated)
- API
- Asana app in Claude
- Asana app in ChatGPT
- Migrating time tracking data from Everhour to Asana
- Compliance management: API and integration support
- Slack and Asana
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Weighted goals
- Viewing and filtering your goals
- Asana Goals FAQ
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Goals privacy and sharing
- Get started with Asana Goals
- Email tasks to Asana
- Task actions
- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Text formatting in Asana
- Task fields
- Rules in My tasks
- Converting tasks into projects
- Views in My tasks
- Custom fields in My tasks
- Save time in Asana
- Understanding tasks
- Subtasks
- Task comments and attachments
- Tags
- Custom task types and statuses
- Proofing
- Preparing data for CSV import
- Sections
- Gantt view
- Import data from other tools to projects in Asana
- Understanding projects
- Timeline
- Notes view
- Calendar view
- List view
- Project overview tab
- Managing tasks and dependencies with timeline
- Project owner and members
- Files view
- Critical path on timeline
- Project customization and views
- Gantt view FAQ
- Embedded media project view
- Advanced CSV import options
- Board view
- Shareable notes in Asana
- Project importing and exporting
- Teamless projects
- Project permissions
- Permissions overview
- Read-only links
- Task permissions
- Project privacy settings
- Custom field access levels
- Team sharing
- Forms access permissions
- Edit restriction on custom field values
- Private custom fields
- Asana custom field permissions
- Project admin access level
- Viewer project access level
- Team content permissions for team admins
- Domain-wide admin controls
- Sharing and limiting access to teams
- Team permissions
- Editor access level
- Individual project permissions
- Asana for Agile and Scrum
- Asana for team meetings
- Pipelines
- Ideas and brainstorms
- End-of-month close processes for Finance teams
- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Project intake
- Organizational strategic planning
- Resource planning
- Plan and manage company goals
- Using Asana to track customer feedback
- One-on-ones
- Using Asana for project management
- Using Asana for your product roadmap
- Asana for Sales and Account Management teams
- How to use Asana for account tracking
- Video production calendar
- Marketing strategic planning
- Event planning with Asana
- How to create a content calendar in Asana
- Campaign management
- Creative production
- Managing design feedback and critique meetings
- Sharing feedback on AI features
- Asana AI customization
- Asana AI features and admin controls
- Smart goals
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- Create with AI
- Get started with Asana AI
- Smart summaries
- Amazon Q index
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- AI Teammates
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- Words to workflows in AI Studio
- Work smarter with Asana AI
- AI Studio FAQ
- AI Studio Plus
- Connect your Smart workflow with the right data sources
- AI Studio models
- Writing instructions in AI Studio
- How to structure a prompt in AI Studio
- Create Smart workflows with AI Studio
- AI Studio pre-built AI rules
- How the Use AI variable works
- Troubleshooting in AI Studio
- AI Studio - Human in the loop
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- AI Studio credit optimization
- AI Studio add-on and pricing
- eDiscovery Resource Center
- Multi-org deployment
- Mandatory two-factor authentication
- Enterprise Key Management (EKM)
- Asana EU Data Centre
- HIPAA Compliance
- Asana and Global Trade Compliance
- How to access the admin console
- Privacy and security
- Two-factor authentication
- Accounts
- Service accounts
- Setting SAML group mapping for licenses
- Multiple accounts and merging
- Data retention policy
- Asana account email policy
- Delete your Asana account
- Managing password settings in the admin console
- SAML group mapping and SCIM interaction
- Access and permissions
- IP allowlisting in Asana
- Compliance management add-on
- FedRAMP Compliance
- Permissions management add-on
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- Understanding user role permissions
- App management and integrations
- Asana Japan Data Center
- SecureAuth for Enterprise Organizations
- Profile field editability controls
- Claiming admin permissions on work items
- Provisioning and deprovisioning users with SCIM
- Asana IP address ranges and hostnames
- Admin security controls
- Setting up Asana roles in Microsoft Entra ID with SCIM
- Setting up Asana roles in Okta with SCIM
- Admin and super admin roles in Asana
- Role-based access control (RBAC) with custom roles
- How to separate Asana accounts
- Data Residency for Asana
- Authentication and access management options for paid plans
- Your Asana account
- Managing an organization
- University organizations
- Managing people in organizations
- Managing teams through the admin console
- Managing organization settings
- A guide to divisions in Asana
- Asana Sandboxes
- Workspaces and organizations FAQ
- Advanced division management
- Division access and management FAQ
- Manage approved workspaces
- Membership and collaboration in workspaces
- Managing members in an organization
- Understanding workspaces
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- License assignment in divisions
- Payments in CAD and KRW currency
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- Norway VAT
- New Zealand GST
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- Iceland VAT
- EU VAT
- Changes to automatic payments in India due to RBI regulations
- Australia GST
- Adding payment methods for manually invoiced customers
- Upgrading or changing your Asana plan
- United Kingdom VAT
- United States sales tax
- Switzerland VAT
- South Korea VAT
- South Africa VAT
- Singapore GST
- VAT/GST & Sales Tax
- Accessing your billing page
- Payment methods and invoices
- Billing settings in the admin console
- Billing
- Subscription management and upgrades
- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Security and billing for divisions
- How to cancel your Asana plan
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Divisions
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Learn about Asana Business features
- Asana Personal Plan details
- Pricing and purchases
- View only
- Asana for nonprofits
- Asana subscriptions and pricing
- Troubleshooting browser and connectivity issues
- Accidental deletion
- Tasks and subtasks
- Security and permissions
- Navigation and display
- Upcoming discontinuation of personal projects spaces
- Asana Forum basics
- Salesforce AppExchange Integration Deprecation FAQ
- Asana Certification FAQ
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
Notification settings
Stay informed on activity in Asana by receiving notifications across email, browser, project, and Slack.
Related articles
To access Notification settings:
- From the top bar, click on your profile photo
- Select Settings from the drop-down
- Select Notifications
From the Notifications tab, you can access:
- Browser notifications
- Slack notifications connect Asana and Slack via the notifications tab and manage Slack notifications from there.
- Project notifications to set notification defaults for projects that you are a member of.
-
Email notifications to input your preferred email address for notifications on activity updates and summaries (with an option to turn on/off/pause notifications).
- Do not disturb
Will notifications be in your Asana Inbox or your email inbox?
You will receive an email if you have opted for email notifications.
Asana notifications are a superset of email notifications, and for many stories, we send to both your Asana inbox and your email inbox.
Collaborate on tasks and messages to start receiving inbox notifications. Inbox notifications generate automatically as you complete and take action on your tasks.
Your Asana inbox displays updates on all projects you’re a member of and tasks that you collaborate on or are assigned within a given workspace or organization.
To stay informed on activity in Asana, you can receive email notifications or use Asana inbox.
There are four types of email notifications: Daily summaries, Activity updates, Mentions only, and Weekly reports.
Note
It's no secret—Asana offers free trials. Start yours today. Try for free
If you'd like to learn more about how Asana email notifications work, please refer to the guide article here.
To change your email address, first add a new one, then remove your old one.
Browser notifications
Get project updates and direct mentions notifications from Asana in your browser, even if you don’t have an Asana tab open.
Browser notifications are supported on Google Chrome, Mozilla Firefox and Microsoft Edge.
How to enable browser notifications
To enable browser notifications for Asana, click Settings from your profile photo and head to the Notifications tab. You can choose from four options:
- Updates on your work
- Communication
- Updates to work you collaborate on
- Summaries
Once you have selected the type of notifications you prefer to get, you will have to allow them on the pop up notice that will be displayed on your browser.
How to disable browser notifications
You can disable notifications from Asana by selecting the Nothing option from your browser settings.
- Learn how to disable notifications on Google Chrome from their support page.
- Learn how to disable notifications on Mozilla Firefox from their support page.
- Learn how to disable notifications on Microsoft Edge from their support page. Search for the Change website permissions tip.
Project, portfolio and goal notifications
Set default notifications for projects, portfolios and goals.
From the Notifications tab, you can activate project notifications for:
- Status updates
- Messages
- Tasks added
You can activate portfolio notifications for:
- Status updates
- Messages
- Work added
You can activate goal notifications for:
- Status updates
- Comments
Tip
You can also manage notifications for projects, portfolios, and goals individually by clicking on Manage individual projects.
Notification stories
Stories are generated when users take actions in Asana.
Currently, we show browser notifications for the following types of notification stories:
- Task assigned
- Comment added to a task
- Added collaborator or @mention
A story is a sequence of events—e.g., Tom commented at 1:10 p.m., Tom assigned to Mary at 1:15 p.m., and Mary added a due date at 1:20 p.m. Stories are a history of the actions taken.
The option to allow notifications for Asana might be different depending on the browser you are using, but there will be a notice asking something similar to "Do you want to allow app.asana.com to display notifications?" and a button to allow and another one to deny.
Do Not Disturb
The Do Not Disturb feature enables you to pause push and browser notifications to allow you to focus on the work that matters most.
How to enable Do not disturb
Click the Do not disturb drop-down and click Pause notifications. You can also choose to pause notifications for specific times and days.
When enabled, Do not disturb will suppress the orange dot notification for inbox on web and mobile, and will temporarily disable browser notifications if you have them enabled. The black dot notification on your web browser will also be suppressed.
How to enable Do not disturb on mobile
Do Not Disturb is available through your Account settings on IOS and Android.
From your Account Settings, tap on Do not disturb. Here, you can pause notifications, set a do-not-disturb schedule, and enter your days off.
Slack notifications
You can now connect Asana and Slack via the Notifications tab of Settings. This feature is available for users with a paid Asana subscription.
To connect Asana and Slack:
- Navigate to the Notifications tab of Settings.
- Click Connect.
- Go through the setup slow to connect Asana and Slack.
- Once connected, you will see a drop-down arrow under Slack notifications in the Notifications tab.
- Click the drop-down arrow to manage Slack notifications using the Notify me via Slack toggle.