CAPABILITIES
ASANA AI
Company Type
Topics
- All Asana features
- Set up your ideal workspace
- You’ve been invited to Asana; now what?
- Top features to discover
- Getting started with Asana’s mobile app
- Navigating Asana
- Create projects in Asana
- How to use Asana help resources
- Different types of tasks
- New navigation in Asana
- Quick-start guide to Asana
- Collaborating in Asana
- Create tasks in Asana
- How Asana works
- Asana desktop app
- Structure your projects clearly
- Stay informed with your Asana Inbox
- Manage and prioritize your tasks
- Comments, messages, and status updates
- Automate and scale your work with the Customize menu
- Assign tasks to teammates
- Powerful Asana features for work management
- Find work fast with search
- Create projects quickly with templates
- Maximize productivity with My tasks
- Connect your tools with Asana
- Plan and execute projects with a deadline
- Top Asana integrations
- Monitor initiatives and track work with portfolios and dashboards
- How to invite team members to Asana
- Setting and tracking progress towards goals
- Asana for team leads
- How to choose the right project blueprint for your work
- Reporting with dashboards
- Reporting with workload
- Customize your projects and portfolios
- Planning with Asana calendar
- Tracking project progress
- Share project updates
- Make the most of your Asana trial
- How to cancel your Asana trial
- My trial has ended, what happens to my tasks, rules, and workflows?
- How to add payment details to a trial
- Purchasing a subscription after a trial
- Turn your trial into a paid plan
- Set goals during your Asana trial
- Invite others during your trial
- How to sign up for a free Asana trial
- What is a workflow?
- Add movement to your workflow
- Multi-home tasks to avoid information silos
- Assign work automatically with custom fields
- Building cross-functional workflows in Asana
- Moving your everyday workflows to Asana
- Schedule tasks based on priority
- Build the foundation of your workflow
- Automate how work moves through stages
- Request a task review with a simple automation
- Use dependencies to kick work off at the right time
- Control how tasks are added to projects
- How to export all time entry data from Asana as CSV via API
- Formula custom fields
- Custom fields
- Conditions and branching in rules
- Dependency types
- Auto-shifting dates for dependent tasks
- Rules integrations for cloud storage and file sharing
- Rules integrations for productivity and communication
- Custom field types and limitations
- Rule actions
- Rule permissions
- Filtering and sorting custom fields
- Sharing a form
- Manual rule triggers
- Setting dates in rules
- PagerDuty rules integration
- Management dashboard for global fields
- HubSpot rules integration
- Bundle management and permissions
- Bundles FAQ
- Reference custom fields
- Workflow builder
- Rules integrations and widgets
- Management dashboard for project templates
- ID custom fields
- Applying bundles to projects
- Field mapping in forms
- Email communication with form submitters
- Rule triggers
- Rule execution history
- Form customization
- Variables in rules
- Status updates templates
- Time tracking in Asana
- Task dependencies
- Approvals
- Forms
- Project templates
- Task Templates
- Bundles
- Rules
- Migrating time tracking data from Everhour to Asana
- Calendars and Asana
- Zoom meetings in Asana
- GitHub and Asana integration
- Microsoft Teams and Asana integration
- Zapier and Asana
- Vimeo and Asana
- Power BI integration
- Google Calendar + Asana
- Google Sheets & Asana
- Instagantt + Asana
- How to create a Zoom call notes workflow with AI Studio
- Zoom transcripts for automation and AI Studio
- Zendesk integration
- Asana in Salesforce AppExchange (being deprecated)
- Wufoo and Asana
- Asana and Workplace from Meta
- Jira Data Center FAQ
- Outlook Calendar and Asana
- Tray.io + Asana
- Web forms & Asana
- Splunk + Asana
- Asana app in ChatGPT
- Asana for Adobe Creative Cloud
- Jira Data Center
- Google Forms and Asana
- Compliance management: API and integration support
- Asana for Gmail add-on
- Google and Asana
- Google Smart Chips
- Asana for Jira Cloud FAQ
- Chrome Extension + Asana
- Salesforce in Asana integration
- ServiceNow & Asana
- Enabling permissions for Asana-built and Microsoft 365 integrations
- Asana for Tableau integration
- Asana for Jira Cloud
- API
- Asana for Outlook add-in
- Asana app in Claude
- Slack and Asana
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Get started with Asana Goals
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Weighted goals
- Goals privacy and sharing
- Viewing and filtering your goals
- Asana Goals FAQ
- Text formatting in Asana
- Task fields
- Email tasks to Asana
- Rules in My tasks
- Task actions
- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Proofing
- Save time in Asana
- Subtasks
- Understanding tasks
- Task comments and attachments
- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
- Custom task types and statuses
- Tags
- Shareable notes in Asana
- Timeline
- Understanding projects
- Calendar view
- Import data from other tools to projects in Asana
- List view
- Managing tasks and dependencies with timeline
- Sections
- Advanced CSV import options
- Critical path on timeline
- Project owner and members
- Gantt view FAQ
- Files view
- Project overview tab
- Board view
- Embedded media project view
- Gantt view
- Project importing and exporting
- Preparing data for CSV import
- Teamless projects
- Notes view
- Project customization and views
- Project permissions
- Individual project permissions
- Team permissions
- Private custom fields
- Edit restriction on custom field values
- Project privacy settings
- Asana custom field permissions
- Team content permissions for team admins
- Viewer project access level
- Project admin access level
- Domain-wide admin controls
- Read-only links
- Permissions overview
- Editor access level
- Custom field access levels
- Sharing and limiting access to teams
- Team sharing
- Task permissions
- Forms access permissions
- Asana for Agile and Scrum
- Project intake
- Asana for team meetings
- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Pipelines
- Plan and manage company goals
- Organizational strategic planning
- Resource planning
- Ideas and brainstorms
- End-of-month close processes for Finance teams
- One-on-ones
- Using Asana to track customer feedback
- Using Asana for project management
- How to use Asana for account tracking
- Event planning with Asana
- Creative production
- Campaign management
- Managing design feedback and critique meetings
- Using Asana for your product roadmap
- Asana for Sales and Account Management teams
- Video production calendar
- How to create a content calendar in Asana
- Marketing strategic planning
- AI add-on beta services
- Get started with AI Teammates
- Asana AI features and admin controls
- Sharing feedback on AI features
- Smart projects
- Smart editor
- Smart summaries
- Asana AI FAQ
- Smart fields
- Smart goals
- Asana AI customization
- Smart import
- Smart rule creator
- Smart status
- Triggering AI Teammates
- Smart chat
- Get started with Asana AI
- Understanding access control, memories, and approvals for AI Teammates
- Managing your AI Teammates Add-On Licenses
- AI Teammates
- AI Studio credit optimization
- Work smarter with Asana AI
- Create Smart workflows with AI Studio
- Writing instructions in AI Studio
- Connect your Smart workflow with the right data sources
- How to structure a prompt in AI Studio
- AI Studio pre-built AI rules
- Words to workflows in AI Studio
- AI Studio FAQ
- Troubleshooting in AI Studio
- How the Use AI variable works
- AI Studio - Human in the loop
- AI Studio Plus
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- AI Studio models
- AI Studio add-on and pricing
- eDiscovery Resource Center
- Asana Japan Data Center
- HIPAA Compliance
- Asana EU Data Centre
- Asana and Global Trade Compliance
- Privacy and security
- Accounts
- Enterprise Key Management (EKM)
- Mandatory two-factor authentication
- Two-factor authentication
- Setting up Asana roles in Okta with SCIM
- Service accounts
- Access and permissions
- Delete your Asana account
- Asana account email policy
- Multiple accounts and merging
- Setting SAML group mapping for licenses
- SAML group mapping and SCIM interaction
- Compliance management add-on
- FedRAMP Compliance
- SecureAuth for Enterprise Organizations
- Profile field editability controls
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- How to separate Asana accounts
- Admin security controls
- App management and integrations
- Permissions management add-on
- Managing password settings in the admin console
- IP allowlisting in Asana
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Asana IP address ranges and hostnames
- Data Residency for Asana
- Multi-org deployment
- Setting up Asana roles in Microsoft Entra ID with SCIM
- How to access the admin console
- Admin and super admin roles in Asana
- Data retention policy
- Manage approved workspaces
- University organizations
- Managing an organization
- Managing organization settings
- Managing teams through the admin console
- Managing people in organizations
- Understanding workspaces
- Workspaces and organizations FAQ
- Managing members in an organization
- Division access and management FAQ
- Advanced division management
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- A guide to divisions in Asana
- License assignment in divisions
- Asana Sandboxes
- Membership and collaboration in workspaces
- Your Asana account
- Changes to automatic payments in India due to RBI regulations
- Adding payment methods for manually invoiced customers
- Payments in MXN and BRL currency
- VAT/GST & Sales Tax
- Payments in CAD and KRW currency
- Upgrading or changing your Asana plan
- Accessing your billing page
- Iceland VAT
- Norway VAT
- Singapore GST
- Switzerland VAT
- New Zealand GST
- Indonesia VAT
- United Kingdom VAT
- South Korea VAT
- South Africa VAT
- EU VAT
- Australia GST
- United States sales tax
- Subscription management and upgrades
- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Payment methods and invoices
- Billing settings in the admin console
- Security and billing for divisions
- How to cancel your Asana plan
- Billing
- Divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Learn about Asana Business features
- Asana for nonprofits
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Asana Personal Plan details
- Asana subscriptions and pricing
- Pricing and purchases
- View only
- Deprecation of integrations
- Troubleshooting browser and connectivity issues
- Accidental deletion
- Security and permissions
- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
- Asana Certification FAQ
- Upcoming discontinuation of personal projects spaces
- Navigation and display
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
- Automation permission update FAQ
Creating tasks and projects on iOS
With Asana for iOS, you can organize your tasks for the day and communicate with your team from anywhere. This article will focus on how to create tasks and projects on iOS. Download the Asana app for your iPhone and iPad from the App Store. Asana's mobile app is only compatible with iOS 16 or later.
You can access your My tasks, projects, messages, inbox, and search, and more from your iOS device. The web and iOS apps update in real-time, so your tasks and conversations sync automatically no matter what device you’re using.
Related articles:
Creating a task
To create a task from a project or My tasks:
- Tap + New task
- You can tap at the top of the pop-up window to view all the task fields
- Add a task name
- Add an assignee, due date, add photos, attach files, capture and share photos, create tasks with audio, and add collaborators
- Tap Create once you've finished
View and edit a task's details
From the task details screen, you can:
- Complete, like, share a task, and view more task options
- Write or edit the task’s name
- Add an assignee and a due date
- View the projects the task belongs to and add more projects
- View the custom fields
- Add a description
- Add subtasks
- Add attachments
- Post a comment, add images, attachments, add appreciations, link to a person, task, message, team, project, or portfolio, and add or remove collaborators
Tapping on the three dot icon at the top will open the more options screen.
Sorting and filtering your tasks
- Filter by assignee, due date, and task completion status
- Group your and sort your tasks
Creating a task with voice recognition
Create tasks using voice input on iOS. Asana mobile can transcribe audio into text and create tasks based on the results of the transcription.
To create a task with voice recognition, you can either:
- Hold the New task button
- Tap New task and tap the microphone icon
The task will automatically be created once the audio recording stops. You will see a notice on the screen to confirm it.
You can create a task with audio for up to 1:30 minutes. Asana mobile will use the first line of the transcribed text for the title of the task, and the full transcription will be displayed in the task description. The transcription will be limited to the language configured on the iOS device and may not be available in all languages.
You will be able to specify other information relevant to your task before creating it, like marking a due date, editing the description, or including someone from your team or organization as an assignee.
You can easily identify tasks created via voice recognition and also play the audio recorded. The original audio will be attached to the task, with the option to reproduce it and a notice will be displayed for tasks created with voice recognition on iOS. You can remove the original audio from a task by tapping on it.
Creating a project
To create a project:
- Navigate to the Projects page and tap New project
- Add a project name
- Choose a team
- Define the project’s privacy
- Select a default view
- Tap Create
Viewing a project’s details
To view a project’s details, click on the three-dot icon on the top right of the screen.
From here, you can:
- Change the project's view
- Edit the project details, share the project and copy the project link
- Edit the project's privacy settings
- Search in the project
- Manage fields, add a section to the project, zoom or add the project to your starred items
- Update the project status
- Archive or delete the project
Project overview tab
The project overview tab allows you to track a project's progress easily from your iOS device. By streamlining project information and key actions, the overview tab empowers you to stay productive and informed while on the go.
From the overview tab you can view:
- Project smart summaries
- Status updates
- Project owner and due date
- Connected items such as goals and milestones
Project smart summary
Project smart summaries on the Asana iOS app provide a quick, high-level overview of progress on a project, making it easier for team leads and project managers to stay informed. Tap on the summary to read the full details.
