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Access to a team in Asana is contextual, and there are a few permission settings that affect who can access a team, member projects, and team messages.
Note
If somebody belongs to a team, then they have access to all team messages and projects shared with that team.
Related articles
Organization guests must belong to a team to access projects and messages shared with that team. If they do not belong to a team, they cannot access that team, nor can they request to join it, regardless of the team's permission settings.
| Team: | Accessible by: | Can request to join: |
|---|---|---|
| Membership by Request | Team members | Yes |
| Private | Team members | No |
| Public to organization | Team and organization members | Yes |
Public team and private team options are only available in the Starter, Advanced, Enterprise, and Enterprise+ tiers, as well as legacy tiers Premium, Business and Legacy Enterprise versions of Asana.
How to identify a team's permissions settings
To identify who belongs to a team in Asana and who can see its projects, you must access its Team Settings.
To access Team Settings:
From the sidebar, click on team's name, then click ton the invite button in the top right hand corner and select General.
You can also do this by hovering over the arrow beside the team name in the sidebar, selecting invite teammates and selecting General.
Who can access a team?
Membership by Request teams
Before someone can access the projects, team messages, attachments in curated work, and notes shared with a Membership by Request team, their request to join must be approved by an active team member or a team admin. Team members can access the projects, team messages, attachments in curated work, and notes shared with a Membership by Request team. You can see the full list of team members from the Members tab of the Team Settings.
Private teams
Team members can access the projects and messages shared with a private team. You can see the full list of team members from the Members tab of the Team Settings.
Public teams
Team members can access the projects and messages shared with a public team. However, organization members can a public team without needing to request approval.
The public privacy setting is not available with a team or division subscription.
Who can request to join a team?
Membership by Request team
Membership by Request teams are discoverable by every organization member. All organization members request to join a Membership by Request team.
To request to join a Membership by Request team:
- Scroll to the bottom of the sidebar and select Browse More Teams
- Locate a team you want to join and click Request to Join
Before someone can access the projects and messages shared with a Membership by Request team, their request to join must be approved by an active team member.
Private team
The only way to gain access to a private team is by being invited by a member of that team.
Users cannot discover private teams they don't have access to, and therefore cannot request to join or even see a private team in their sidebar.
Public team
All organization members can see public teams in their sidebar and join them without needing approval.
To join a public team:
- Scroll to the bottom of the sidebar and select Browse More Teams
- Locate a team you want to join and click Join
Organization guests do not see teams they don't have access to in the sidebar and therefore cannot request to join or even see a public team in their sidebar.
What are Limited Access Members?
In an organization, Limited Access Members (LAMs) on a team have access to the projects that they have been explicitly invited to. They also gain access to limited details about a team, like the team’s name and membership.
A user becomes a Limited Access Member of a team when they are a direct member of at least one project within the team. They may become a direct member of a project by joining it directly or being invited.
Note: Asana expects to deprecate Limited Access Members before the end of 2024. We do not expect this transition to significantly impact any customer workflows.
