CAPABILITIES
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- All Asana features
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- Bundles FAQ
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- Asana and Workplace from Meta
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- Jira Data Center
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- Progress, status, and connecting work to goals
- Goal types and templates
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- Write great goals with Asana Goals
- Get started with Asana Goals
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Weighted goals
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- Asana Goals FAQ
- Text formatting in Asana
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- Email tasks to Asana
- Rules in My tasks
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- My Tasks
- Scheduling tasks using start dates, due dates, and times
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- Save time in Asana
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- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
- Custom task types and statuses
- Tags
- Shareable notes in Asana
- Timeline
- Understanding projects
- Calendar view
- Import data from other tools to projects in Asana
- List view
- Managing tasks and dependencies with timeline
- Sections
- Advanced CSV import options
- Critical path on timeline
- Project owner and members
- Gantt view FAQ
- Files view
- Project overview tab
- Board view
- Embedded media project view
- Gantt view
- Project importing and exporting
- Preparing data for CSV import
- Teamless projects
- Notes view
- Project customization and views
- Project permissions
- Individual project permissions
- Team permissions
- Private custom fields
- Edit restriction on custom field values
- Project privacy settings
- Asana custom field permissions
- Team content permissions for team admins
- Viewer project access level
- Project admin access level
- Domain-wide admin controls
- Read-only links
- Permissions overview
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- Custom field access levels
- Sharing and limiting access to teams
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- Asana for Agile and Scrum
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- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
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- Managing password settings in the admin console
- IP allowlisting in Asana
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Asana IP address ranges and hostnames
- Data Residency for Asana
- Multi-org deployment
- Setting up Asana roles in Microsoft Entra ID with SCIM
- How to access the admin console
- Admin and super admin roles in Asana
- Manage approved workspaces
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- Managing organization settings
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- Understanding workspaces
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- Managing members in an organization
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- Advanced division management
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- A guide to divisions in Asana
- License assignment in divisions
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- Your Asana account
- Changes to automatic payments in India due to RBI regulations
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- Payment methods and invoices
- Billing
- Billing settings in the admin console
- Security and billing for divisions
- How to cancel your Asana plan
- Divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Learn about Asana Business features
- Asana for nonprofits
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Asana Personal Plan details
- Asana subscriptions and pricing
- Pricing and purchases
- View only
- Deprecation of integrations
- Troubleshooting browser and connectivity issues
- Accidental deletion
- Security and permissions
- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
- Asana Certification FAQ
- Upcoming discontinuation of personal projects spaces
- Navigation and display
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
Project customization and views
This article details the essentials of project customization and the various project views available to you. Use these to enhance your workflow and tailor your team’s projects for optimal efficiency and clarity.
Related articles:
Project overview
Project overview is the team's persistent hub to showcase a birds-eye view of the what, why and how of a project and drives easy understanding of its ongoing context. The overview sets the tone for how you and your team will work together on the project, and also is where the name, description as well as roles of project members are accessible.
Project views
Everyone organizes their work differently; some like lists, others sticky notes that can be moved through different sections. Because everyone works differently, Asana has different project views available. Choose from List, Board, Gantt, Timeline, Workflow, Dashboard, Messages, Files and Calendar. This means you can choose the view that suits your work style and helps you visualize tasks more effectively. Tasks can be grouped differently across List and Board views. Check out this article for more.
Saved tabs
See what's most relevant for you and your team with saved tabs for projects. Saved tabs allows project admins and editors to create up to 50 tabs per project with multiple list, board, calendar, gantt view or timeline tabs.
As a project admin or editor you can apply filters and sorts to projects, as well as save the view as a new tab in your project.
To create a saved tab:
- Filter and sort your project to your liking
- Click Save view to save this view for everyone
- Click + Save as a new tab to create a new tab for that specific view. From the three dot icon, you can rename, reorder, remove or set tabs as default.
You can use emojis as your tab icon, by starting the tab name with the emoji.
Some views to try:
- Set up multiple calendar views to see the projects schedule by month
- Set up a board view to show the progress for open tasks
- Reorder project views to put the most important or most commonly used view first
- Use the dynamic filter Assignee is Me and save it as a new tab; everyone will see the tasks assigned to themselves
Note
Non-task views (Overview, Workflow, Dashboard, Messages, Files) cannot be duplicated or renamed.
If your organization is currently on an Enterprise, Enterprise+ or Legacy Enterprise plan, it’s possible that the project admin updated the project permissions to Project Admins only. This means the project editor can’t modify tabs in the project.
You can access saved tabs from your mobile on iOS.
Project colors
If you have a lot of projects, but only a few are relevant or urgent to you, use the color feature to make those projects more visually distinct.
To change a project's color:
- Click the drop-down menu
- Select Set color & icon
Sections
Sections allow you to divide and organize the tasks in your project. Sections can be used to create categories, workflow stages, priorities, and more. You can also use sections to trigger rules when tasks are moved into them.
For more detailed information, visit our article on sections.
Project schedules
Available on Asana Starter, Advanced, Enterprise, and Enterprise+ tiers.
Project schedules allow you to set a working schedule for your project, helping you manage Service Level Agreements (SLA) for requests. For example, you can define working hours so tickets are paused during non-working hours.
Project schedules will affect tasks with dependencies and timer custom fields.
To define a project’s schedule:
- Click the drop-down next to the project's name
- Select Edit project settings
- Click Scheduling
- Set your timezone, work days, and hours
