CAPABILITIES
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Topics
- All Asana features
- You’ve been invited to Asana; now what?
- Navigating Asana
- Getting started with Asana’s mobile app
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- Structure your projects clearly
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- Set goals during your Asana trial
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- Add movement to your workflow
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- What is a workflow?
- Automate how work moves through stages
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- Control how tasks are added to projects
- Building cross-functional workflows in Asana
- Moving your everyday workflows to Asana
- Schedule tasks based on priority
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- Sharing a form
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- Setting dates in rules
- Management dashboard for project templates
- Rules integrations and widgets
- Rule execution history
- Rule triggers
- Rules integrations for operations and support
- Bundles FAQ
- Bundle management and permissions
- Management dashboard for global fields
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- Reference custom fields
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- Custom field types and limitations
- How to export all time entry data from Asana as CSV via API
- Approvals
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- Microsoft Teams and Asana integration
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- Asana for Tableau integration
- Power BI integration
- Google Sheets & Asana
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- GitHub and Asana integration
- Calendars and Asana
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- Google Smart Chips
- Instagantt + Asana
- Zapier and Asana
- Vimeo and Asana
- Chrome Extension + Asana
- Asana for Jira Cloud FAQ
- Jira Data Center
- Zoom transcripts for automation and AI Studio
- How to create a Zoom call notes workflow with AI Studio
- Slack and Asana
- Enabling permissions for Asana-built and Microsoft 365 integrations
- Outlook Calendar and Asana
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- ServiceNow & Asana
- Wufoo and Asana
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- Zendesk integration
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- Jira Data Center FAQ
- Asana and Workplace from Meta
- Splunk + Asana
- Salesforce in Asana integration
- Asana in Salesforce AppExchange (being deprecated)
- API
- Asana app in Claude
- Asana app in ChatGPT
- Migrating time tracking data from Everhour to Asana
- Compliance management: API and integration support
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Weighted goals
- Viewing and filtering your goals
- Asana Goals FAQ
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Goals privacy and sharing
- Get started with Asana Goals
- Email tasks to Asana
- Task actions
- My Tasks
- Scheduling tasks using start dates, due dates, and times
- Text formatting in Asana
- Task fields
- Rules in My tasks
- Converting tasks into projects
- Views in My tasks
- Custom fields in My tasks
- Save time in Asana
- Understanding tasks
- Subtasks
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- Proofing
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- Sections
- Gantt view
- Import data from other tools to projects in Asana
- Understanding projects
- Timeline
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- Calendar view
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- Project overview tab
- Managing tasks and dependencies with timeline
- Project owner and members
- Files view
- Critical path on timeline
- Project customization and views
- Gantt view FAQ
- Embedded media project view
- Advanced CSV import options
- Board view
- Shareable notes in Asana
- Project importing and exporting
- Teamless projects
- Project permissions
- Permissions overview
- Read-only links
- Task permissions
- Project privacy settings
- Custom field access levels
- Team sharing
- Forms access permissions
- Edit restriction on custom field values
- Private custom fields
- Asana custom field permissions
- Project admin access level
- Viewer project access level
- Team content permissions for team admins
- Domain-wide admin controls
- Sharing and limiting access to teams
- Team permissions
- Editor access level
- Individual project permissions
- Asana for Agile and Scrum
- Asana for team meetings
- Pipelines
- Ideas and brainstorms
- End-of-month close processes for Finance teams
- Giving feedback and approvals
- How to apply a RACI Matrix in Asana
- Project intake
- Organizational strategic planning
- Resource planning
- Plan and manage company goals
- Using Asana to track customer feedback
- One-on-ones
- Using Asana for project management
- Using Asana for your product roadmap
- Asana for Sales and Account Management teams
- How to use Asana for account tracking
- Video production calendar
- Marketing strategic planning
- Event planning with Asana
- How to create a content calendar in Asana
- Campaign management
- Creative production
- Managing design feedback and critique meetings
- Words to workflows in AI Studio
- Work smarter with Asana AI
- AI Studio FAQ
- AI Studio Plus
- Connect your Smart workflow with the right data sources
- AI Studio models
- Writing instructions in AI Studio
- How to structure a prompt in AI Studio
- Create Smart workflows with AI Studio
- AI Studio pre-built AI rules
- How the Use AI variable works
- Troubleshooting in AI Studio
- AI Studio - Human in the loop
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- AI Studio credit optimization
- AI Studio add-on and pricing
- eDiscovery Resource Center
- Multi-org deployment
- Mandatory two-factor authentication
- Enterprise Key Management (EKM)
- Asana EU Data Centre
- HIPAA Compliance
- Asana and Global Trade Compliance
- How to access the admin console
- Privacy and security
- Two-factor authentication
- Accounts
- Service accounts
- Setting SAML group mapping for licenses
- Multiple accounts and merging
- Data retention policy
- Asana account email policy
- Delete your Asana account
- Managing password settings in the admin console
- SAML group mapping and SCIM interaction
- Access and permissions
- IP allowlisting in Asana
- Compliance management add-on
- FedRAMP Compliance
- Permissions management add-on
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- Understanding user role permissions
- App management and integrations
- Asana Japan Data Center
- SecureAuth for Enterprise Organizations
- Profile field editability controls
- Claiming admin permissions on work items
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Asana IP address ranges and hostnames
- Admin security controls
- Setting up Asana roles in Microsoft Entra ID with SCIM
- Setting up Asana roles in Okta with SCIM
- Data Residency for Asana
- Admin and super admin roles in Asana
- Role-based access control (RBAC) with custom roles
- How to separate Asana accounts
- Your Asana account
- Managing an organization
- University organizations
- Managing people in organizations
- Managing teams through the admin console
- Managing organization settings
- A guide to divisions in Asana
- Asana Sandboxes
- Workspaces and organizations FAQ
- Advanced division management
- Division access and management FAQ
- Manage approved workspaces
- Membership and collaboration in workspaces
- Managing members in an organization
- Understanding workspaces
- Managing workspaces
- Introducing Asana Gov
- License assignment in divisions
- Managing members and teams in a division
- Payments in CAD and KRW currency
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- Norway VAT
- New Zealand GST
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- Iceland VAT
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- Changes to automatic payments in India due to RBI regulations
- Australia GST
- Adding payment methods for manually invoiced customers
- Upgrading or changing your Asana plan
- United Kingdom VAT
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- Switzerland VAT
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- South Africa VAT
- Singapore GST
- VAT/GST & Sales Tax
- Accessing your billing page
- Payment methods and invoices
- Billing settings in the admin console
- Billing
- Subscription management and upgrades
- How to cancel your Asana plan
- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Security and billing for divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Divisions
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Learn about Asana Business features
- Asana subscriptions and pricing
- Asana Personal Plan details
- Pricing and purchases
- View only
- Asana for nonprofits
- Troubleshooting browser and connectivity issues
- Accidental deletion
- Tasks and subtasks
- Security and permissions
- Navigation and display
- Upcoming discontinuation of personal projects spaces
- Asana Forum basics
- Salesforce AppExchange Integration Deprecation FAQ
- Asana Certification FAQ
- How do I get support from Asana?
- Recover deleted tasks, projects, and more
Embedded media project view
The Embedded media project view lets you bring key documents, dashboards, and other media directly into your project so your team can work from one place. You add the view using a shareable link from a supported tool so teammates do not need to switch tabs to read or work in shared content.
Use embed media when a document, deck, or working spreadsheet is central to a project, such as a campaign brief, a design hub, or a reporting dashboard.
What you can embed
You can embed most publicly accessible or permission based links from supported tools. This includes productivity tools like Google Docs, Google Sheets, and Google Slides; video tools like Loom, YouTube, and Vimeo; design and whiteboarding tools like Figma, Canva, Miro, Mural, and Whimsical; analytics tools like Tableau and Looker; and research tools like Airtable and Dovetail.
Where you can embed media
To add an embedded media view, open your project and click the plus button next to your existing project views such as List or Board. Select Embedded media, paste a supported link such as a Google Doc, Loom video, or Tableau dashboard, then name the view and save it.
Asana creates an interactive embed inside your project using the link you provided.
Work with embedded content in Asana
Once the view is set up, you can scroll, navigate, and interact with the embedded content inside Asana in a way that is similar to the original app. Any changes you make from the embedded view are saved back to the original file.
For supported tools such as Google Docs or Figma, you can edit directly in the embed when you have edit access in the source tool. If you only have view access in tools like Google Drive, Airtable, or Figma, Asana shows the file in view-only mode.
Permissions and access
Embedding content in Asana does not change the file's permissions. Teammates still need the right access in the original tool in order to view or edit the embed.
If someone cannot see or edit the embedded content, check the sharing settings in the source tool first. Your Asana admin may also limit embeds from specific domains, depending on your organization's security policies.
Troubleshooting
The embed will not load
- Check that the source tool allows embedding and that the share link is valid.
Teammates see a no access message
- Update the sharing settings in the original tool so the right people can open the link.
The view appears blank or stuck
- Make sure you are signed into the right account for tools like Google or Figma in your browser.
The link stays a plain URL
- The tool or domain may not be supported, or your admin may have disabled embeds.
FAQs
Can I add multiple embedded views to a project?
- Yes, you can add more than one embedded media view to the same project.
Do embeds create copies of my files?
- No, embeds display the live file from the source tool.
Can private files be embedded?
- Yes, if you have access to the file you can embed it, but only teammates who also have access in the source tool can view or edit it.
Is the embedded content searchable in Asana?
- The content inside the embed is not searchable in Asana, but the project view name is searchable.