CAPABILITIES
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- Email tasks to Asana
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- Asana AI customization
- Asana AI features and admin controls
- Smart goals
- Smart import
- Smart fields
- Smart projects
- Smart editor
- Smart chat
- Create with AI
- Get started with Asana AI
- Smart summaries
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- Create Smart workflows with AI Studio
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- An admin's guide to AI Studio
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- Your Asana account
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- A guide to divisions in Asana
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- Asana subscriptions and pricing
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Asana AI features and admin controls
Asana AI refers to a feature set powered by generative AI and large language models (LLMs) from Asana’s AI partners (e.g., OpenAI, Anthropic). Models from Asana’s AI partners may be hosted on third-party servers or AWS Bedrock, a service offered through Asana’s long-standing cloud service provider.
Customers can choose to enable Asana AI features for their domain (i.e., organization or workspace). If Asana AI features are not enabled:
- Users in the organization/workspace will not have access to the AI features.
- Organization/workspace's data will not be processed to power these features.
Data and Safeguards
Asana AI features powered by AI partners use metadata and user generated content from your organization/workspace (e.g., content you enter into Asana like task titles and task descriptions, which may include user names) to help users optimize their work with AI.
Neither Asana nor Asana’s AI partners use customer data to train AI models of any kind. Moreover, Asana’s AI partners configure their services to promptly delete input and output data following completion of the relevant query and/or response.
To learn more about how Asana processes your information, please see Asana’s Privacy Statement. For further details and answers to other frequently asked questions, please visit the Asana AI FAQ and Asana Trust Center.
Asana AI features
The following features can be enabled/disabled using the Enable Asana AI control in the admin console.
- Smart editor: Write clearer, more compelling responses that strike the right tone.
- Smart summaries: Available for tasks, projects and portfolios. Use smart summaries on tasks to get action items and highlights from conversations, tasks, and comments without another meeting. Use smart summaries on projects and portfolios to keep up to date with an easily scannable summary of all recent activity and highlights in one place.
- Smart fields: Organize projects to support cross-functional collaboration with auto-generated custom fields.
- Smart status: Identify blind spots, open questions, and roadblocks to find an efficient path towards your goals with automatic status updates.
- Smart chat: Smart chat helps you quickly find information, gain insights, and even take action to move work forward. With smart chat, you can ask detailed questions about tasks, projects, and goals. You can get accurate answers pulled from across your Asana organization, and quickly create and update tasks.
- Smart goals: Standardize and improve the effectiveness of goal-setting with smart goals. Smart goals analyzes existing goals and offers suggestions for improvement, including adding success criteria, impact summaries, parent goals, supporting subgoals, and assigning accountable teams.
- Smart projects: Quickly create customized projects with smart projects. Smart projects suggests descriptions, sections, and custom fields all based on the project's name and purpose.
- Smart rule creator: Create rules with AI by providing simple, and natural language instructions via prompts.
- AI Studio: Build no-code smart workflows to pass off your teams’ busywork.
To learn more about the specific AI partners powering the Asana AI features above, see Asana AI Customizations.
Enabling and disabling Asana AI features
Super admins of organizations and workspace billing owners and creators can enable or disable Asana AI features as follows:
- Click your profile picture in Asana and navigate to the Admin console
- Click the Settings tab
- Under Domain settings select Asana AI
- Click the checkbox for Enable Asana AI
From this page, designated admins can choose to enable or disable Asana AI for their entire domain. After disabling, Asana AI experiences will no longer appear or process data from your organization.
To enable these features, you will need to complete the super admin verification process or contact the Support team. This behavior also applies to divisions in Asana, as divisions do not have super admins.
Please note that if you are on a division plan, it is still possible to enable AI features via your admin console. However, only a super admin will be able to take action on this. If there is no super admin, a current admin will first need to complete the super admin verification.
To learn more about Asana AI Advanced Settings, check out Asana AI Customizations.If you are an admin of an organization that does not have at least one super admin, you can disable Asana AI features, but cannot enable them. To enable these features, you will need to complete the super admin verification process or contact the Support team. This behavior also applies to divisions in Asana, as divisions do not have super admins.
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Explore community insights on managing AI features.