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Logging and submitting timesheets

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Available as an add-on for Starter, Advanced, Enterprise, and Enterprise+ tiers.

Timesheets help you account for where your time is spent across multiple workstreams in Asana. As a time submitter, you can log hours against specific tasks or general project work and submit your weekly entries for review. In this article, you’ll learn how to access your timesheet, use the pre-populate feature, and log time.

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Accessing timesheets

Timesheets help you track progress and drive efficiency with accurate time data. With timesheets you can account for where your time is spent over a particular time period across multiple workstreams.

To access timesheets, navigate to the sidebar and click Timesheets. You can add projects to the timesheet from the + Add project button and add tasks from the + Add task line item. 

Logging time and submitting timesheets

When landing on a timesheet, all work that already has time tracked and filled on a task or a project will auto-populate within the appropriate time range in the timesheet. 

To log time on a project in the timesheet, open the project drop-down arrow. You can add in time as general work on the project, or add time to a specific task type in the project. You can also select projects and/or tasks from recommendations.

When adding time, you can determine if it is billable or non-billable and add descriptions to detail the work. These fields are also available when tracking time on Mobile with the add-on.

The total times will accumulate at the bottom and on the right.

Note iconNote

If a task belongs to more than one project, when adding time directly from the task, you must choose which project it will count towards. 

To submit a timesheet, click the Submit button at the top right corner of the sheet. You can add notes if needed. The timesheet will then be sent to the designated reviewer for approval.

A timesheet submitter is able to recall submitted timesheets for a given week before they are approved.

  • Navigate to your timesheets
  • Click on In review
  • Click Recall submission

Logging time on behalf of others

Timesheet reviewers can log time entries on behalf of the users they review. This is useful for correcting missing entries or assisting team members with their logs.

  1. Open the time entry window and click Add time.
  2. Click the Logger dropdown menu (which defaults to your profile).
  3. Select the name of the submitter you wish to log time for.
  4. Enter the time and details as usual.

Pre-populating timesheets

Timesheet submitters can choose to automatically add tasks that are assigned to them and due during the current week. This setting helps you start each week with a timesheet that already includes the work you need to track.

Pre-populate timesheets

To turn this on, open Timesheets from the sidebar, click the three dot icon at the top right of the page and then select Timesheets settings. Under Prepopulate timesheet, turn on Auto-add tasks assigned to me that are due each week, then select Save.

When this setting is on, tasks that meet these criteria are added to the current week's timesheet. You can still add, edit, or remove tasks and time entries at any time.

Removing a task or project from timesheets

To remove a task or project from a timesheet, you must first delete all of its associated time entries.

  • Hover over task or project you want to delete
  • Right click on it
  • Click Remove from timesheet

Billable and non-billable work

Admins will be able to set whether or not time entries can be marked as billable for their domain in the admin console.

  1. Navigate to the admin console
  2. Navigate to the Settings tab
  3. Scroll down to Timesheets and Resourcing
  4. From here you can enable time tracking, set you preferences for billable time and timesheets, and resourcing views

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Asana timesheets log and submit time across workstreams | Asana Help Center