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Managing timesheet reviewers and approvals

In This Article

Available as an add-on for Starter, Advanced, Enterprise, and Enterprise+ tiers.

Timesheets help you account for where your time is spent across multiple workstreams in Asana. As a time submitter, you can log hours against specific tasks or general project work and submit your weekly entries for review. In this article, you’ll learn how to access your timesheet, use the pre-populate feature, and log time.

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Time review tab

Users designated as time reviewers gain access to a dedicated view displaying their time submitters and essential timesheet information within a specified timeframe. Reviewers will be able to view the times that are being logged throughout the week, prior to them submitting the timesheet.

To view the details of a user’s timesheet, hover over their name. The text “View timesheet” will appear. When you click on it, you will be taken to a detailed view of the user’s timesheet.

Filter and sort

Time reviewers can filter the view to display only specific users by using the People filter.

  1. Click the People filter
  2. Select the users you want to see on the Time review tab
  3. Click Save view to save your selection

Time reviewers can change the display order of team members by using the Sort feature.

  • Click the Sort button.
  • Select your preferred sorting option: Alphabetical, Total time, or Billable time.
  • Click Save view to apply the new order.

Approve or reject timesheets

A time reviewer is able to approve or reject timesheets.

  1. Navigate to the Time review tab
  2. For a given time submitter, click on To review
  3. In the pop-up, click Approve or Reject

Note iconNote

A time reviewer is able to recall an approval by clicking on Approved or Rejected and then Recall approval in the pop-up. This will depend on the timesheet approval process setting in the admin console. 

Both time reviewer and submitter users will receive a notification about change of timesheets status.

Notification for time reviewer

Notification for submitters

Exporting time entries 

To export time entries:

  1. Navigate to the desired project
  2. Click the drop-down next to the project’s name
  3. Click Sync/Export
  4. Select Time entries as a CSV

The export will show time as billable or non-billable for the project.

Time reviewers can also export from the Time review view. When exporting from the Timesheets view, you can use the time range selector to pick the exact timeframe for the time entries you want included in your CSV.

To export from this view:

  1. Navigate to Timesheets in the left sidebar
  2. Click the drop-down arrow next to Timesheets in the top right
  3. Select the export option available to your role
    • Timesheet reviewers: Click Export submitters’ time entries CSV to download the timesheets of the specific users assigned to you.
    • Super admins: Click Export everyone's time entries CSV to extract all time entries across the entire domain.
  4. Choose your desired date range using the time range selector, and the CSV file will be generated

 

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Manage approvals and time reviews with timesheets and budgets add-on | Asana Help Center