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Create projects in Asana

In This Article

Projects in Asana help you organize your team's work toward specific goals. Whether you're planning a product launch, managing a marketing campaign, or tracking ongoing processes, projects provide the structure you need to keep everyone aligned and productive.

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Creating a project

Getting started is easy:

  1. Click the Create button in the top nav bar.
  2. Select Project. 

Set up your project basics

When creating a blank project, you'll need to provide:

Project name: Give your project a clear, descriptive name that your team will easily recognize. For example: "Q1 Marketing Campaign" or "Website Redesign 2025."

Team selection: Choose which team this project belongs to from the dropdown menu. Projects live within teams and inherit the team's privacy settings and member access.

Privacy settings:

  • [Organization name] - Everyone in your organization can find and access this project
  • Shared with [team name] - Anyone on the team can find and access this project
  • Private to project members - Only people you specifically add can see this project

Project views

Asana offers multiple ways to visualize the same project. For example, list view might help you scan task details, while calendar view helps you understand task timing. Project views are located directly below the project name and can be reordered to suit your working style. 

screenshot showing the different project views.png

  • List view provides a straightforward list of tasks, ideal for projects where seeing task details and due dates is crucial.
  • Board view displays tasks as cards in columns, like sticky notes, which you can easily drag and drop across sections. Board view helps visualize the flow of tasks and works well for agile projects.
  • Calendar view shows your tasks on a calendar, making it easy to see deadlines and plan your schedule. This view is ideal for projects with time-sensitive tasks such as editorial calendars and event planning. 
  • Timeline view helps when you need to see how different pieces of work fit together. It's useful for projects where dependencies or frequent changes can impact your progress., like product launches. 
  • Gantt view is designed for structured projects where you need to track current progress against original plans and modify task due dates to stay on schedule. .Use this view when projects have complex dependencies or strict deadlines to meet.

Best practices for project creation

Sections

Sections are headers you create to break tasks out into categories such as work phases or priority levels. For example, a project could have sections like “In progress,” “In review,” and “Ready to launch,” which help your team quickly see how tasks are being organized and jump right into work.

Custom fields

Custom fields let you tag and color code tasks by priority level, category, progress, and more. For example, you could use custom fields to color code tasks as “high,” “medium,” or “low” priority, then quickly see at a glance what needs your attention. 

Project overview tab

The project overview tab provides valuable information to the team and project members. It's the go-to place for understanding the project at a glance.

Add a project description to provide users with more information about the project. Use this space to set the tone for how the team will work together; include meeting details, communication channels, and any other essential information.

Assign project roles such as Project owner, Approver, Contributor, or any other role that suits your project. This ensures clarity of responsibilities and keeps the project organized.

Make use of the overview tab to attach key resources and important attachments. This makes it easy for team members to find relevant information without searching through various tasks.

Status updates

Create status updates to keep all members and stakeholders informed about the progress and status of your project. This ensures everyone is on the same page and reduces the need for constant follow-up.

Additional resources

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Want project setup advice? Ask the Community.

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How to Create and Organize Projects in Asana