CAPABILITIES
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- All Asana features
- Set up your ideal workspace
- You’ve been invited to Asana; now what?
- How Asana works
- Top features to discover
- Getting started with Asana’s mobile app
- Navigating Asana
- Create projects in Asana
- How to use Asana help resources
- Asana desktop app
- Different types of tasks
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- Quick-start guide to Asana
- Collaborating in Asana
- Create tasks in Asana
- Structure your projects clearly
- Stay informed with your Asana Inbox
- Manage and prioritize your tasks
- Comments, messages, and status updates
- Automate and scale your work with the Customize menu
- Assign tasks to teammates
- Powerful Asana features for work management
- Find work fast with search
- Create projects quickly with templates
- Maximize productivity with My tasks
- Connect your tools with Asana
- Plan and execute projects with a deadline
- Top Asana integrations
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- How to invite team members to Asana
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- Customize your projects and portfolios
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- Make the most of your Asana trial
- How to cancel your Asana trial
- My trial has ended, what happens to my tasks, rules, and workflows?
- How to add payment details to a trial
- Purchasing a subscription after a trial
- Turn your trial into a paid plan
- Set goals during your Asana trial
- Invite others during your trial
- How to sign up for a free Asana trial
- What is a workflow?
- Add movement to your workflow
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- Assign work automatically with custom fields
- Building cross-functional workflows in Asana
- Moving your everyday workflows to Asana
- Schedule tasks based on priority
- Build the foundation of your workflow
- Automate how work moves through stages
- Request a task review with a simple automation
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- Control how tasks are added to projects
- How to export all time entry data from Asana as CSV via API
- Formula custom fields
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- PagerDuty rules integration
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- Bundles FAQ
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- How to create a Zoom call notes workflow with AI Studio
- Zoom transcripts for automation and AI Studio
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- Asana in Salesforce AppExchange (being deprecated)
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- Asana and Workplace from Meta
- Jira Data Center FAQ
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- ServiceNow & Asana
- Progress, status, and connecting work to goals
- Goal types and templates
- Goals strategy map
- Write great goals with Asana Goals
- Get started with Asana Goals
- The goal tracking process with Asana Goals
- Lead the goals management process in your organization with Asana Goals
- Weighted goals
- Goals privacy and sharing
- Viewing and filtering your goals
- Asana Goals FAQ
- Text formatting in Asana
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- Email tasks to Asana
- Rules in My tasks
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- My Tasks
- Scheduling tasks using start dates, due dates, and times
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- Save time in Asana
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- Views in My tasks
- Custom fields in My tasks
- Converting tasks into projects
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- Shareable notes in Asana
- Preparing data for CSV import
- Timeline
- Understanding projects
- Calendar view
- Import data from other tools to projects in Asana
- List view
- Managing tasks and dependencies with timeline
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- Project owner and members
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- Gantt view FAQ
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- Edit restriction on custom field values
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- Permissions overview
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- How to apply a RACI Matrix in Asana
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- How to create a content calendar in Asana
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- Get started with AI Teammates
- Triggering AI Teammates
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- Asana AI features and admin controls
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- Smart chat
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- Work smarter with Asana AI
- Create Smart workflows with AI Studio
- Writing instructions in AI Studio
- Connect your Smart workflow with the right data sources
- How to structure a prompt in AI Studio
- AI Studio pre-built AI rules
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- Words to workflows in AI Studio
- AI Studio FAQ
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- Troubleshooting in AI Studio
- How the Use AI variable works
- AI Studio - Human in the loop
- AI Studio Plus
- An admin's guide to AI Studio
- Introduction to Asana AI Studio
- eDiscovery Resource Center
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- Privacy and security
- Accounts
- How to access the admin console
- Enterprise Key Management (EKM)
- Mandatory two-factor authentication
- Two-factor authentication
- Multi-org deployment
- Setting up Asana roles in Okta with SCIM
- Service accounts
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- Access and permissions
- Delete your Asana account
- Asana account email policy
- Multiple accounts and merging
- Setting SAML group mapping for licenses
- SAML group mapping and SCIM interaction
- Compliance management add-on
- FedRAMP Compliance
- Data Residency for Asana
- SecureAuth for Enterprise Organizations
- Admin and super admin roles in Asana
- Profile field editability controls
- Global authentication settings
- Automatic guest removal
- Mobile apps security permissions
- How to separate Asana accounts
- Admin security controls
- App management and integrations
- Permissions management add-on
- Managing password settings in the admin console
- IP allowlisting in Asana
- Setting up Asana roles in Microsoft Entra ID with SCIM
- Provisioning and deprovisioning users with SCIM
- Authentication and access management options for paid plans
- Claiming admin permissions on work items
- Role-based access control (RBAC) with custom roles
- Understanding user role permissions
- Asana IP address ranges and hostnames
- Manage approved workspaces
- University organizations
- Managing an organization
- Your Asana account
- Managing organization settings
- Managing teams through the admin console
- Managing people in organizations
- Understanding workspaces
- Workspaces and organizations FAQ
- Managing members in an organization
- Division access and management FAQ
- Advanced division management
- Managing workspaces
- Introducing Asana Gov
- Managing members and teams in a division
- A guide to divisions in Asana
- License assignment in divisions
- Asana Sandboxes
- Membership and collaboration in workspaces
- Changes to automatic payments in India due to RBI regulations
- Adding payment methods for manually invoiced customers
- Payments in MXN and BRL currency
- VAT/GST & Sales Tax
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- Upgrading or changing your Asana plan
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- Philippines VAT
- Canada GST/HST, QST, and provincial sales tax
- Payment methods and invoices
- Billing
- Billing settings in the admin console
- Security and billing for divisions
- How to cancel your Asana plan
- Divisions
- Learn about Asana Premium features
- Learn about Asana Legacy Enterprise features
- Learn about Asana Business features
- Asana for nonprofits
- Learn about Asana Starter features
- Learn about Asana Advanced features
- Modify your Asana plan
- Manage your growing Asana subscription
- Asana subscriptions and pricing
- Pricing and purchases
- View only
- Asana Personal Plan details
- Deprecation of integrations
- Troubleshooting browser and connectivity issues
- How do I get support from Asana?
- Navigation and display
- Accidental deletion
- Security and permissions
- Recover deleted tasks, projects, and more
- Salesforce AppExchange Integration Deprecation FAQ
- Tasks and subtasks
- Asana Forum basics
- Asana Certification FAQ
- Upcoming discontinuation of personal projects spaces
Managing workspaces
Asana accounts are free and are tied to individual users. Asana accounts grant access to shared workspaces and organizations to collaborate with other Asana users.
With a single Asana account, you can join multiple workspaces and organizations to collaborate with various groups of Asana users. These workspaces and organizations you belong to are their own separate entities, each with their own unique set of people, projects, and tasks. Workspace creation depends on the email address type on your account (personal vs company).
Related articles
Create a workspace
Create a workspace to collaborate with other people in Asana.
Only accounts using personal email addresses can create new workspaces, unless they are an admin. Non-admins can't create workspaces using company email addresses.
To create a new workspace:
- Click on your profile photo and select My Settings... from the drop-down menu
- Click on the Account tab
- Select Create new workspace
Note
A single Asana account can join multiple workspaces. Create workspaces for different groups of people you want to collaborate with.
Convert your existing workspace into an organization
If you need to create multiple teams or work across different departments, you can convert one of your existing workspaces into an organization. Learn about the differences between workspaces and organizations here.
You must first add your company email address to your Asana account before you can convert a workspace into an organization.
To access your workspace admin console:
- Click on your profile icon
- Click on Admin console
From the admin console:
- Head to the Settings tab
- Click on Convert to organization
From the Convert to organization tab:
- Select your work email address
- Verify Terms of Use
If this email domain is not already in use with another organization, you will be prompted to click the Convert button.
If you're in a paid workspace, only the billing owner will be able to convert it to an organization.
Issues converting your workspace?
If you have difficulty converting one of your existing workspaces into an organization and you're not seeing the message that your email domain is already in use, please contact the Asana Support team and include the following information:
- The name of your organization or your largest/most active company workspace
- Your email domain
We will then help you to convert your largest workspace into a new organization.
Copy this text to speed up the process:
Primary organization/workspace:
Email domain:
If you have a shared university email domain (i.e.,
college.edu), a separate subdomain (i.e.,staff.college.edu) will be required to create an organization.
Workspace admin console
Access the admin console menu to:
- Edit the workspace name
- Manage people and invitations
- Manage billing applicable for those who've upgraded to a paid workspace
Only workspace members can access the admin console. Guests cannot.
From the admin console, you can access the following tabs; Members, Billing, Settings, Apps, and Resources:
Members
From the Members tab, you can:
- View a list of members and guests in your workspace
- Convert any member into a guest, or vice versa
- Remove any member or guest from your workspace
- Invite new people into your workspace
Settings
From the Settings tab, you can:
- Change your workspace name
- Convert your workspace into an organization
Deactivate a workspace
Since workspaces are shared spaces, leaving a workspace does not delete the projects and tasks in it.
If your workspace is no longer needed, you can deactivate it by:
- Removing all tasks
- Removing all projects
- Removing all other members
Once everything has been deleted, and you're the only remaining member, you can leave the workspace.
A workspace can only be accessed by those invited. If all members have been removed, the workspace will no longer be accessible.
It is not possible to archive workspaces.